Human Resources Specialist

We are looking for a Human Resources Specialist who can handle day to day HR operations, recruitment support, and employee lifecycle activities. You will work closely with the founders, the Senior HR Recruiter and team leads to keep HR processes organised, documented, compliant and transparent.

Key responsibilities

Recruitment support

Publish job postings on portals, LinkedIn and other channels

Screen resumes and shortlist profiles as per defined criteria

Schedule interviews and coordinate with candidates and interviewers

Share screening forms and collect candidate agreements, NDAs and other pre interview documents

Maintain an updated tracker of all candidates, stages and outcomes

Onboarding and documentation

Prepare and share standard HR documents such as offer letters, appointment letters, NDAs and candidate agreements using company templates

Collect and verify joining documents Aadhar, PAN, education certificates, payslips, experience letters

Create and maintain digital and physical employee files

Coordinate day one induction and explain basic policies, attendance, leave rules and working days

Ensure all new hires are added to systems attendance, email, Slack, Monday etc in coordination with IT and admin

Attendance, leave and HR operations

Monitor daily attendance and late logins, highlight repeated issues to managers

Maintain leave records and ensure approvals are recorded properly

Share monthly attendance and loss of pay details with accounts for payroll processing

Prepare standard HR letters on request employment letter, experience letter, address proof etc

Help implement and track HR policies related to probation, confirmation and warnings as per direction from HR head and management

Employee relations and communication

Act as a first point of contact for basic employee queries on policies, holidays, attendance and documentation

Support in organising internal meetings, announcements and small engagement activities when needed

Escalate sensitive or serious concerns to the HR head or management with proper notes and records

Compliance and policy support

Ensure all HR documentation and processes follow company policies and local labour regulations

Keep templates and trackers updated so that audits and verifications are easy

Support HR in drafting, updating and circulating HR policies, code of conduct and process notes

Reporting

Prepare simple weekly and monthly HR reports

Hiring pipeline status

Joining and exits

Attendance and leave summary

Share clear data to help management make decisions on hiring and performance

Requirements

2 to 5 years of experience in HR operations or generalist HR role

Experience in recruitment coordination and HR documentation

Strong attention to detail and habit of keeping records clean and up to date

Good communication skills in English and Tamil, written and spoken

Comfortable using spreadsheets, email, HR trackers and tools like LinkedIn, Naukri etc

Ability to handle confidential information responsibly

Nice to have

Experience in a startup or small company environment

Prior experience with IT or digital marketing teams

Work conditions

Work from office in Perungudi, Chennai

Standard work week Monday to Saturday

Occasional extended hours during heavy hiring or audits