Human Resources Operations Specialist

Who we are:

Sirion is an AI-native Contract Lifecycle Management Leader. We've been featured as a leader in the reports published by premier analysts such as Gartner, Forrester, and IDC. We are work at the intersection of AI and legal technology to transform the world of commercial contracts . Our product is trusted by Fortune 500s and major global enterprises such as Schneider, Morgan Stanley, Qantas, Unilever, IBM, Vodafone, Alstom, and Novartis, to create, negotiate, and manage 5+ million contracts worth more than $450bn across 70+ countries around the world. We are on a hypergrowth journey and we recently closed $110 million Series D funding is adding to our momentum.

Job Title: Executive – HR Transformation &Operations

Years of Experience: 2+ Years

Work Location: Gurgaon

About the Role

The Global Onboarding Specialist in the HR Operations team plays a crucial role in ensuring a smooth and efficient onboarding process for new employees. This position is responsible for guiding new hires through the onboarding journey, ensuring compliance with company policies, and providing a positive first impression of the organization. The Onboarding Specialist will collaborate with various departments to ensure all necessary arrangements are in place for a seamless transition of new employees into their roles.

Responsibilities

Onboarding Process Management:

• Coordinate and manage the end-to-end onboarding process for new hires.
• Prepare and distribute onboarding materials, welcome kits, and necessary documentation.
• Schedule and conduct onboarding sessions, including orientation, training, and introductions to key team members.

Documentation and Compliance:

• Ensure all new hire paperwork is completed accurately and in a timely manner.
• Maintain and update employee records in HRIS (Human Resource Information System).
• Ensure compliance with company policies, legal requirements, and industry regulations.

Collaboration and Communication:

• Liaise with hiring managers, IT, facilities, and other relevant departments to ensure new hires have the necessary equipment, access, and workspace.
• Act as the primary point of contact for new hires during the onboarding process, addressing any questions or concerns.
• Facilitate effective communication between new employees and their respective teams.

Continuous Improvement:

• Gather feedback from new hires and stakeholders to continuously improve the onboarding process.
• Stay updated with best practices and trends in onboarding and HR operations.
• Propose and implement enhancements to the onboarding program to improve efficiency and employee experience.

Reporting and Analytics:

• Track and report on key onboarding metrics, such as completion rates, time-to-productivity, and employee satisfaction.
• Analyze data to identify trends and areas for improvement.

Medical Insurance:

• Manage and resolve employee queries related to medical insurance coverage, claims, and policy benefits.
• Coordinate and manage the end-to-end medical insurance renewal process, including liaison with the insurer, data validation, and timely policy updates.

Mandatory Skills and Requirements

Educational Background:

• Bachelor's degree in human resources, Business Administration, or a related field.

Experience:

• Proven experience in HR operations, with a focus on Global onboarding and employee integration.
• Familiarity with HRIS and other HR-related software.

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with HRIS systems (e.g., Workday, SAP SuccessFactors) and onboarding platforms.

Soft Skills:

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• High level of attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Strong interpersonal skills and the ability to build relationships with new hires and stakeholders.

Other Requirements:

• Knowledge of employment laws and regulations.
• Ability to work independently and as part of a team.
• Flexibility and adaptability in a fast-paced, dynamic environment.
• Commitment to providing a positive and supportive onboarding experience.

Sirion is an Equal Opportunity Employer

We value diversity in our workforce, we are an equal opportunity employer and do not discriminate based on race, color, gender, religion, national origin, ancestry, age, disability, medical condition, genetic information, military & veteran status, marital status, pregnancy, gender identity, sexual orientation, or any other characteristics protected by local laws, regulations, and ordinance.

We also make reasonable accommodations for disabled employees and applicants as required by law.

We follow these principles in all areas of employment including recruitment, training, promotions, compensation, benefits, transfer, and social and recreational programs.