Role Overview
Kapiva is scaling rapidly with a clear path to IPO in the next 2–3 years. We are hiring an HR Lead to own and build a high-quality HR operations and governance engine—simple, automated, compliant, and audit-ready by design.
This is an hands-on, high-ownership role for someone who can independently run HR operations end-to-end, bring structure to complexity, and build processes that scale with the business while leading a team of 1-2 individuals.
What You Will Own
HR Operations :
- End-to-end employee lifecycle (hire to exit) with clear SLAs and strong process discipline
- Standardization of HR processes across teams and locations
- Continuous simplification of workflows to improve speed, accuracy, and scalability
Payroll & Controls :
- Accurate and timely payroll with strong validation and maker-checker controls
- Ownership of statutory compliance (PF, ESI, PT, TDS)
- Close coordination with Finance on reporting, reconciliations, and audits
Compliance & Risk :
- End-to-end ownership of labor law compliance
- Build a structured, trackable compliance framework with zero surprises
- Maintain documentation and readiness for audits and inspections
Audit & IPO Readiness :
- Ensure all HR processes are well-documented, traceable, and audit-ready
- Support internal audits, due diligence, and closure of observations
- Build process discipline aligned with IPO expectations
HR Systems & Automation :
- Own HRMS and drive adoption across the organization
- Identify and implement automation across HR workflows
- Ensure high data accuracy and reporting reliability
- Deliver a responsive and consistent HR experience across touchpoints
Team Ownership :
- Manage and develop a lean HR operations team
- Set clear KRAs and drive accountability
- Operate with high independence while collaborating cross-functionally
What We're Looking For :
- 7–10 years of experience in HR with strong exposure to HR operations, payroll, and compliance
- MBA is mandatory (Tier 2 / Tier 3 institutes)
- Experience managing HR operations for 500+ employees (1000+ exposure is a plus)
- Strong understanding of Indian labor laws and statutory compliance
- Hands-on experience with HRMS and payroll systems
- Experience in fast-growing or structured environments preferred
What Sets You Apart
- Strong ownership mindset; able to run things independently
- Ability to simplify processes and reduce operational complexity
- Detail-oriented with a strong focus on accuracy and control
- Comfortable working with Finance, Legal, and auditors
- Execution-focused with the ability to scale systems and processes
Success in This Role (12–18 Months)
- HR operations are standardized and running smoothly with minimal dependency
- Payroll and compliance are accurate, timely, and audit-ready
- HR systems are well adopted with improved data quality
- Processes are simpler, faster, and more scalable
- The function is well-prepared for future audit and IPO requirements
