Human Resources Intern (Paid Internship)
Recruitment
- Source candidates through LinkedIn, database searches, job postings, networking, headhunting, and referrals.
- Discuss candidate profiles with the People & Culture (P&C) Manager.
- Prepare long lists of candidate profiles and schedule initial screening interviews for the P&C Manager ensuring at least five relevant candidates are interviewed per vacancy.
- Schedule interviews for candidates short-listed by management.
- Prepare presentations for management institutes, colleges, etc.
- Handle walk-in interviews and manage related logistics.
- Liaise regularly with recruitment consultants.
- Maintain a database of all profiles received via the company website and other sources.
Onboarding
- Carry out employee documentation, including personal and bank account details.
- Ensure all necessary facilities are in place before joining email access, laptops, stationery, mobile phones, ID cards, etc.
- Create and maintain individual employee files with all required documents.
Training & Development
- Assist the P&C Manager in establishing and regularly updating the training calendar.
- Coordinate with trainers to ensure timely execution of training programs.
- Collect and review trainee feedback post-training sessions.
Employee Coordination
- Maintain employee leave records based on approvals from line managers.
- Maintain a database of employee account details.
- Prepare flyers for various employee-related activities.
- Continuously update and maintain employee information records.
- Handle and escalate HR-related queries from employees as necessary.
Policies & Projects
- Assist the P&C Managers in developing and implementing company policies and procedures.
- Conduct market research to identify best practices in various HR areas.
- Undertake strategic projects as assigned from time to time.
- Contribute to the ongoing automation of HR processes, including coordination with the IT department.
Office Administration
- Ensure continuous availability of office facilities water, coffee, stationery, etc.
- Make timely payments of utility bills.
- Maintain the office petty cash register.
- Coordinate the issuance of building and office access cards.
- Coordinate with vendors to ensure a regular supply of T-shirts, mugs, bags, and other corporate gift items.
Event Management
- Organize regular office events birthdays, cultural functions, festival celebrations, etc.
- Monitor and implement the employee welfare calendar, which includes over 25 events annually.
- Actively participate in official corporate events organized or attended by the company.
Educational Requirements
- Graduate / Postgraduate in Human Resources.
- IT-related knowledge is an added advantage.
Skills / Competency Requirements
- Ability to interact effectively with individuals from diverse backgrounds.
- Ability to present factual information clearly, confidently, and concisely.
- Excellent written communication skills, using clear and concise language.
- Proficiency in MS Office and other tools such as Microsoft Publisher.
