Human Resources Executive

Company Description: Baheri Media is a full-funnel, digital-first marketing agency providing innovative online marketing and web development solutions. The agency delivers 360° marketing services that combine leading technology with creative strategies to drive measurable results.

Senior HR Executive

Location: Remote

Employment Type: Full-Time (IST 9am to 6pm)

Experience: 2 –4 Years

Industry: Digital Marketing / Advertising

Candidates should have their own suitable work-from-home setup, including a reliable laptop/computer and stable internet connection.

About the Role

We are looking for a proactive and organised Senior Recruitment Executive to manage end-to-end hiring for our growing digital marketing agency.

The role involves sourcing relevant candidates, conducting initial screening, coordinating interviews, maintaining the recruitment pipeline, and ensuring a smooth candidate experience.

1. End-to-End Recruitment – Primary KRA

• Manage the complete recruitment lifecycle from manpower requirement to onboarding.
• Understand job requirements and coordinate with Team Leads/HODs to define role expectations and candidate profiles.
• Source candidates through LinkedIn, job portals, referrals, databases, and other relevant channels.
• Screen resumes and conduct initial HR screening/interviews.
• Coordinate interview schedules between candidates and interview panels, including occasional interviews outside regular working hours or on weekends, as needed.
• Manage candidate communication, follow-ups, feedback, negotiations, and offer closures.
• Conduct reference/background verification wherever applicable.
• Maintain recruitment trackers and ensure timely closure of open positions.
• Track recruitment metrics such as TAT, source of hire, interview-to-selection ratio, offer-to-joining ratio, and joining drop-offs.
• Ensure a smooth candidate experience throughout the hiring process.

2. Attendance & Leave Management

• Monitor daily attendance, leave records, late arrivals, and absenteeism.
• Ensure adherence to company leave policies.
• Maintain accurate attendance and leave data for payroll processing.
• Prepare periodic attendance and leave reports for management.

3. Onboarding & Employee Lifecycle Management

• Manage the complete onboarding process, including documentation, verification, joining formalities, induction, and coordination with relevant departments.
• Ensure employees receive the required access, information, policies, and onboarding support.
• Maintain accurate employee records and HR documentation.
• Conduct employee check-ins during the initial employment period and coordinate feedback with reporting managers.

4. Offboarding & Exit Management

• Manage the employee exit process
• Coordinate exit formalities, handover, clearance, and exit interviews.
• Ensure timely collection of company assets, documents, and access closure.
• Coordinate with Accounts/Finance for Full & Final settlement requirements.
• Maintain proper exit documentation and employee records.
• Arrange farewells and goodies.

5. Employee Engagement & HR Activities

• Assist in planning and executing employee engagement activities, team-building initiatives, celebrations, and internal events.
• Support HR initiatives related to employee communication, culture, and engagement.

6. Employee Monthly Reviews

• Coordinate and arrange the monthly employee performance review process.
• Follow up with Team Leads/HODs for timely completion of monthly performance reviews.

7. Other HR Operations

• Maintain accurate and up-to-date employee records and HR documentation.
• Monitor and manage employee-related social media reviews and feedback to support the organisation's employer branding initiatives.
• Provide support to the Senior HR Manager in executing various HR activities, initiatives, and operational requirements.

Key Performance Areas (KPIs)

• Recruitment TAT and position closure
• Quality and relevance of candidates shortlisted
• Offer-to-joining ratio
• Candidate experience and follow-up effectiveness
• Accuracy of attendance and leave records
• Timely completion of monthly performance reviews
• Onboarding and offboarding process adherence
• Employee engagement and responsiveness
• Accuracy and timely maintenance of HR records and MIS

Required Skills & Qualifications

• Bachelor's/Master's degree in HR, Business Administration, or a related field.
• min. 2 years of relevant HR experience, with strong exposure to recruitment.
• Proven experience in end-to-end recruitment across multiple functions.
• Strong communication and interpersonal skills.
• Good stakeholder management and coordination skills.
• Strong follow-up and organisational abilities.
• Ability to manage multiple open positions and HR activities simultaneously.
• Good working knowledge of Google Sheets and HRMS tools.
• Ability to work independently in a fast-paced, remote working environment.

Preferred Profile

The ideal candidate is someone who is recruitment-focused but also comfortable handling generalist HR responsibilities. The role requires strong ownership, attention to detail, proactive follow-up, and the ability to independently manage day-to-day HR operations.

Candidates with a background in digital marketing are preferred.

Please submit the job application form. Our HR team will review your application, and if shortlisted, you will be contacted for the next stage of the screening process.