HR Coordinator
Hybrid — Pune ONLY
Salary: ₹6 – 7 Lakhs Per Annum
Overview
We are seeking a dynamic and organized HR Coordinator to join our team. This is a hybrid position based in Pune, offering a blend of remote and in-office work. You will play a central role in our HR operations with a strong focus on end-to-end recruitment, onboarding and offboarding processes, document compliance, and HR process management — while ensuring full alignment with Indian labour law.
Working Hours
This role operates on late-shift hours to support our operational requirements. Please review carefully before applying:
- Shift Option A: 12:00 PM – 9:00 PM IST (Monday to Friday)
- Shift Option B: 1:00 PM – 10:00 PM IST (Monday to Friday)
- Both shifts include a one-hour lunch break. Comfort with late-shift working is essential for this role.
Key Responsibilities
Recruitment
- Source, screen, and shortlist candidates across LinkedIn, job portals, and referrals.
- Schedule and coordinate interviews; liaise with hiring managers and maintain candidate databases.
- Conduct initial screening calls to assess qualifications, culture fit, and role alignment.
- Manage offer processes and ensure timely, professional communication with all candidates.
Onboarding
- Manage pre-joining documentation and coordinate day-one logistics for all new hires.
- Design and deliver structured orientation and induction programs.
- Track joining formalities, collect required documents, and update HRIS/HRMS promptly.
- Serve as the primary point of contact for new employees throughout their first 90 days.
Offboarding
- Handle end-to-end exit processes: resignation acceptance, notice tracking, and clearance coordination.
- Coordinate full & final settlement calculations and ensure timely processing.
- Conduct exit interviews and document feedback for organizational insights.
- Issue relieving letters, experience certificates, and all separation documentation accurately and on time.
Document Compliance
- Draft, maintain, and audit employment contracts, offer letters, and HR policy documentation.
- Ensure compliance with Indian labour laws including statutory requirements (PF, ESIC, PT, Gratuity).
- Coordinate background verification (BGV) checks and maintain confidential employee records.
- Keep all HR records accurate and up to date in both physical and digital formats.
Process Management
- Maintain and update HRIS/HRMS platforms with accurate employee lifecycle data.
- Support payroll coordination, attendance tracking, and leave management.
- Handle employee queries on HR policies, benefits, and related matters.
- Support HR initiatives including employee engagement activities and performance management processes.
Appraisal & Bonus Cycle Management
- Coordinate and track appraisal cycle timelines, ensuring all stages are completed on schedule.
- Collate and organize performance data, KPI/KRA submissions, and manager feedback in preparation for review cycles.
- Liaise with department heads and line managers to ensure timely and accurate completion of performance assessments.
- Maintain all appraisal and bonus-related documentation with full confidentiality and accuracy.
- Support the communication and rollout of appraisal outcomes, increment letters, and bonus disbursement documentation.
- Flag delays, gaps, or inconsistencies in the appraisal process and escalate where necessary.
Required Skills & Qualifications
- Bachelor's degree in Human Resources Management, Business Administration, or a related field.
- Minimum 1 year of proven HR experience with hands-on exposure to recruitment, onboarding, and offboarding.
- Solid understanding of end-to-end recruitment including sourcing, screening, and interviewing.
- Demonstrated experience managing onboarding and offboarding processes, including exit formalities and documentation.
- Working knowledge of Indian labour laws, statutory compliance (PF, ESIC, PT), and record-keeping requirements.
- Strong document management skills with attention to accuracy and confidentiality.
- Some experience working with HRIS/HRMS platforms — specific tools can vary; adaptability across systems is valued.
- Proficiency in MS Office (Word, Excel, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational ability with the capacity to prioritize and meet deadlines in a fast-paced environment.
- Comfortable working late-shift hours (12:00 PM – 9:00 PM or 1:00 PM – 10:00 PM IST).
Preferred Qualifications
- MBA or Postgraduate qualification in Human Resources.
- Certification in Human Resources (e.g., SHRM-CP, PHR, or equivalent).
- Experience working across multiple HRIS/HRMS platforms — breadth of exposure is more important than depth in any single tool.
- Familiarity with digital document signing, payroll, or BGV platforms (full training on our internal systems will be provided).
- Prior experience in a hybrid or remote work environment.
- Knowledge of payroll processing and benefits administration in India.
What We Offer
- Salary: ₹6 – 7 Lakhs Per Annum, commensurate with experience.
- Health insurance and benefits as per company policy.
- Hybrid work model — flexibility of remote and in-office work (Pune).
- Full training provided on all internal systems and tools.
- Opportunities for career growth and development in a supportive, people-first environment.
