Experience: 2+ Years
Location: Gurgaon
Job Summary
We are seeking a detail-oriented and proactive HR Administrator to support daily HR operations, vendor coordination, asset management, and onboarding activities. This role involves close collaboration with internal teams, vendors, and new joiners to ensure smooth operational processes and timely issue resolution.
Key Responsibilities
1. Vendor Management & Coordination
- Manage relationships with external vendors for HR, office operations, and facility services.
- Coordinate service requests, track deliverables, and ensure SLAs are met.
- Maintain vendor documentation, contracts, and payment follow-ups.
- Support evaluation and onboarding of new vendors as needed.
2. Asset & Inventory Management
- Manage end-to-end laptop inventory, allocation, tracking, and retrieval.
- Handle asset repair queries, coordinate with vendors/service centers, and ensure timely issue resolution.
- Maintain updated asset records, issuance logs, and stock status reports.
3. HR Systems & Attendance Management (Keka)
- Manage employee profiles, attendance, and records on Keka HRMS.
- Conduct login/logoff monitoring and share daily/weekly attendance reports.
- Assist employees with Keka-related queries and system access issues.
4. Onboarding & New Joiner Support
- Coordinate accommodation or hotel arrangements for new joiners as required.
- Support onboarding operations, including asset handover, documentation, and first-day coordination.
5. Biometric & Access Management
- Coordinate installation, maintenance, and troubleshooting of biometric devices for the Gurgaon office.
- Ensure accurate syncing of biometric data with HR systems.
- Maintain visitor logs and access control where required.
6. General HR & Administrative Support
- Support day-to-day HR administrative activities to ensure smooth operations.
- Assist with documentation, record-keeping, and compliance processes.
- Coordinate with internal teams for HR and office-related requirements.
Required Skills & Qualifications
- Bachelor's degree in HR, Business Administration, or related field.
- 2+ years of experience in HR operations/administration or office management.
- Strong coordination, follow-up, and vendor-management skills.
- Proficiency in MS Excel, HRMS tools (preferably Keka).
- Good communication and interpersonal skills.
- Detail-oriented, organized, and able to handle multiple tasks.
