The HRO Data Entry Specialist will be responsible for accurate, timely entry and maintenance of HR and employee-related data into company systems as part of a UK Human Resources Outsourcing (HRO) process. The role ensures that HR records, payroll inputs, onboarding and offboarding data, benefits information, and other HR datasets are captured with high integrity and in compliance with data protection standards.
Key Responsibilities
1. Data Entry & Maintenance
- Accurately input employee and HR-related information (e.g., personal details, employment status, payroll inputs, attendance, benefits enrollments) into HR systems and databases.
- Transfer information from paper records or external forms into digital systems, ensuring completeness and accuracy.
- Update existing records to reflect changes (job titles, contact information, salary, benefits selections, statutory details).
- Verify, cross-check, and correct data discrepancies before final entry.
2. Compliance and Data Quality
- Apply data quality standards and processes to maintain accurate records.
- Ensure all entered data complies with applicable UK data privacy and protection requirements (including GDPR where relevant).
- Assist with periodic data audits and reporting as requested by HR or external auditors.
3. Reporting & Support
- Generate and prepare routine data reports, status updates, and summaries as required by HR operations or client stakeholders.
- Assist with routine documentation, backing up data, and preparing records for review.
- Work with HR and process teams to resolve data queries or inconsistencies.
4. Communication & Coordination
- Communicate with internal teams or external contacts to verify data, gather missing information, or clarify entries.
- Support onboarding/offboarding administrators with data capture and updates if required.
Required Skills & Qualifications
Essential:
- Proven experience in a data entry role (HR data entry experience is advantageous).
- Strong typing accuracy and attention to detail.
- Proficiency in Microsoft Office (Excel, Word) and familiarity with database or HRIS platforms.
- Ability to maintain confidentiality of sensitive HR information.
- Strong organisational and time-management skills.
- Effective written and verbal communication skills.
