Role: HR cum Personal Assistant to Director
Role Overview
This role combines end-to-end HR management with executive support to the Director. The position requires strong organizational, communication, and decision-support skills to ensure smooth HR operations while enabling the Director to function efficiently and strategically.
A. Human Resource Responsibilities
1. Recruitment & Talent Acquisition
- Manage end-to-end recruitment lifecycle including manpower planning, approvals, and budgeting
- Draft Job Descriptions and coordinate with consultants, agencies, and job portals
- Source, screen, and shortlist candidates aligned with business requirements
- Conduct telephonic and preliminary interviews
- Coordinate interview schedules with management
- Lead salary negotiations and release offer letters
- Ensure smooth joining and onboarding process
2. Onboarding & Employee Lifecycle Management
- Handle complete documentation and onboarding formalities for new hires
- Design and deliver structured induction programs for a seamless employee experience
- Maintain and update employee records and HR database
- Issue appointment letters and explain policies, roles, and organizational structure
- Monitor confirmation and probation processes
3. Payroll, Attendance & Compliance
- Maintain attendance records and coordinate with payroll team
- Ensure payroll inputs are accurate and timely
- Align compensation structures with company policies and statutory compliance
- Ensure adherence to labour laws and government regulations
4. Performance Management System (PMS)
- Drive quarterly and annual performance appraisal cycles
- Support increment planning and salary structuring
- Maintain PMS data and generate reports for management
- Identify high performers and improvement areas
- Assist in succession planning for key roles
5. Training & Development
- Identify training needs based on performance reviews
- Coordinate training programs that support organizational growth
- Track effectiveness of learning initiatives
6. Employee Engagement & Culture Building
- Plan and execute employee engagement initiatives (festivals, events, recognition programs)
- Drive Reward & Recognition (R&R) programs
- Promote a positive and inclusive workplace culture
- Manage internal communication across all levels
7. Grievance Handling & Employee Relations
- Address employee concerns and grievances promptly
- Maintain records of disciplinary actions (warnings, memos, notices)
- Ensure fair and consistent resolution practices
- Foster healthy employee-employer relationships
8. Exit Management
- Handle resignation process and approvals
- Conduct exit interviews and capture feedback
- Coordinate Full & Final settlement with payroll
- Ensure proper relieving and documentation
9. HR Strategy & Process Improvement
- Review and enhance HR policies in line with industry benchmarks
- Implement HR analytics and MIS reporting
- Support automation and technology adoption in HR processes
- Contribute to manpower planning and organizational structuring
B. Personal Assistant to Director Responsibilities
1. Executive Support
- Manage Director's calendar, meetings, and appointments
- Prioritize and coordinate daily schedules for maximum efficiency
- Prepare meeting agendas, presentations, and briefing documents
2. Communication & Coordination
- Act as a point of contact between Director and internal/external stakeholders
- Manage emails, calls, and correspondence on behalf of the Director
- Ensure effective top-down and bottom-up communication across departments
3. Travel & Logistics Management
- Handle domestic and international travel arrangements (flights, hotels, visas)
- Prepare travel itineraries and ensure seamless execution
4. MIS, Reports & Documentation
- Prepare reports, dashboards, and presentations for management review
- Maintain confidential documents and records
- Support decision-making through data analysis and insights
5. Strategic & Operational Support
- Assist Director in tracking business goals, KPIs, and project updates
- Follow up with departments on key deliverables
- Support cross-functional coordination and execution of strategic initiatives
6. Administrative & Office Management
- Oversee general administration and housekeeping coordination
- Ensure smooth day-to-day office operations
- Assist in ISO / compliance-related documentation
Key Skills Required
- Strong communication and interpersonal skills
- High level of confidentiality and professionalism
- Excellent organizational and multitasking ability
- Analytical thinking and problem-solving mindset
- Proficiency in HR systems, MS Office, and reporting tools
