HR & Admin Executive

Job Title: HR & Admin Executive

Company: Multiplier AI (https://multiplierai.co/)

Location: Noida (Work from Office)

Employment Type: Full-Time

Work Mode: Work from Office (Noida)

Notice Period: Immediate to 15 Days Preferred

Compensation: As per company standards and candidate experience.

About the Role

Multiplier AI is seeking a proactive and highly organized HR & Admin Executive to manage employee relations, HR operations, office administration, vendor coordination, system administration, and day-to-day operational activities. The ideal candidate should be capable of handling both HR and administrative responsibilities while ensuring smooth office operations and a positive employee experience

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Key Responsibilities

• Handle employee onboarding, induction, documentation, and exit formalities
• Maintain employee records, attendance, leave management, and HR database
• Manage HR operations through Keka HRMS, including employee records, attendance, leave management, onboarding, and HR documentation
• Draft and manage offer letters, appointment letters, experience letters, and other HR-related documents
• Support employee engagement initiatives and HR programs
• Address employee queries and concerns in a timely and professional manner
• Foster positive employee relations and contribute to a healthy work environment
• Assist in grievance handling and conflict resolution
• Support HR policies, procedures, and compliance-related activities
• Coordinate with management on employee performance, attendance, and disciplinary matter

Administration & System Administration

• Manage day-to-day office administration and ensure smooth office operations
• Coordinate with vendors and service providers for housekeeping, stationery, internet, maintenance, courier services, office equipment, and other operational requirements
• Obtain quotations, negotiate with vendors, process purchase requests, and ensure timely delivery of services and supplies
• Maintain vendor records, agreements, invoices, and payment follow-ups. Handle office supplies, inventory management, procurement, and asset tracking
• Ensure proper functioning and maintenance of office infrastructure and facilities
• Monitor and coordinate maintenance of CCTV systems, biometric devices, access control systems, networking equipment, and office security infrastructures
• Manage employee laptop allocation, asset issuance, asset recovery, and IT inventory records. Coordinate system setup, email account creation, software access, user permissions, and onboarding/offboarding IT requirements
• Liaise with IT vendors and service providers for hardware, software, internet, and technical support requirements
• Coordinate with security personnel and vendors to ensure workplace safety and security standards
• Manage employee seating arrangements, workstation allocation, and office assets
• Coordinate meetings, employee events, travel arrangements, and administrative requirements
• Visit banks, government offices, vendors, courier offices, and other external locations whenever required for official work
• Manage office documentation, contracts, licenses, and compliance-related records
• Ensure office discipline, cleanliness, safety, and workplace standards are maintained
• Provide administrative support to leadership and assist in operational reporting

Required Skills

• Strong communication and interpersonal skills
• Good understanding of HR operations and employee relations
• Hands-on experience with Keka HRMS (attendance, leave management, employee lifecycle management, onboarding, and HR documentation).Basic understanding of system administration, IT asset management, networking, CCTV systems, biometric devices, and user access management
• Experience in office administration, facility management, and vendor coordination
• Strong organizational, coordination, and multitasking abilities
• Problem-solving mindset with attention to detail
• Proficiency in MS Office (Excel, Word, PowerPoint) and Google Workspace
• Ability to work independently and take ownership of responsibilities
• Willingness to travel locally for office-related work whenever required

Qualification

• Bachelor's Degree in Human Resources, Business Administration, Management, Information Technology, or a related field. MBA/PGDM in HR will be an added advantage

Experience

• 1–4 years of experience in HR, Administration, or Operations
• Experience in employee relations, HR operations, office administration, facility management, vendor coordination, IT asset management, and office operations is preferred

Preferred Candidate

• Immediate joiners preferred
• Prior experience working on Keka HRMS is highly preferred
• Familiarity with IT asset management, CCTV monitoring, biometric systems, and basic system administration
• Energetic, proactive, and highly organized
• Comfortable handling HR, administration, and operational responsibilities in a fast-paced environment
• Strong ownership mindset with a hands-on approach toward office operations and employee support