Healthcare Specialist

Administrative Assistant (with Data Entry)

Role Description

The Administrative Assistant (with Data Entry) plays a vital role in ensuring the smooth operation of an office or department by providing administrative support and managing the entry and maintenance of data across various systems. This position combines traditional administrative tasks, such as scheduling, filing, and document management, with the critical responsibility of managing and entering data accurately into company systems. The role requires a detail-oriented individual who is proficient in administrative functions, has strong organizational skills, and is capable of handling data entry tasks with high accuracy and efficiency.

Key responsibilities include answering phone calls, managing calendars, coordinating meetings and appointments, and assisting with document preparation. The Administrative Assistant will also be tasked with maintaining and updating databases, entering and verifying data, and ensuring that records are accurate, complete, and up-to-date. In addition, the role may involve handling various administrative duties, such as preparing reports, organizing office files, and assisting with other projects or tasks as needed.

The ideal candidate will be able to juggle multiple responsibilities, communicate effectively, and demonstrate a high level of professionalism in all interactions. A strong focus on data integrity, confidentiality, and maintaining an organized workflow is essential to this position.

Qualifications

• High school diploma or equivalent; additional training or certification in office administration, data entry, or a related field is a plus.
• Proven experience in an administrative support or office assistant role, with a focus on data entry or office management.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), with advanced Excel skills (e.g., formulas, pivot tables) preferred.
• Excellent typing skills with a focus on accuracy (50+ WPM) and experience with data entry software.
• Strong organizational and multitasking abilities, with attention to detail and the ability to manage competing priorities.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• High level of professionalism and ability to interact with internal and external stakeholders.
• Ability to work independently as well as part of a team.
• Familiarity with office equipment (e.g., fax machines, copiers) and document management systems is a plus.
• Prior experience with database management or CRM systems is a plus.
• A proactive, solution-oriented approach with the ability to anticipate needs and stay ahead of tasks.
• Strong problem-solving skills and the ability to troubleshoot minor technical or operational issues.
• Ability to adapt to changing priorities and take on new tasks as needed.
• Fluency in both written and spoken English (and any additional languages, if applicable).