Darwinbox is Asia's fastest-growing HR technology platform, designing the future of work by building the world's best HR tech, driven by a fierce focus on employee experience and customer success, and continuous, iterative innovation. We are the preferred choice of 900+ global enterprises to manage their 2.5 million+ employees across 116+ countries.
Darwinbox's new-age HCM suite competes with local as well as global players in the enterprise technology space (such as SAP, Oracle, and Workday). The firm has acquired notable customers ranging from large conglomerates to unicorn start-ups: Nivea, Starbucks, Swiggy, DLF, Crisil, CRED, Vedanta, Mahindra, Glenmark, Gokongwei Group, Mitra Adiperkasa, EFS Facilities Management, VNG Corporation, and many more.
Our vision of building a world-class product company from Asia is backed by marquee global investors like Microsoft, Salesforce, Sequoia Capital, and Lightspeed Venture Partners.
What you will do:
- Own the global bid management function end-to-end — from opportunity qualification to submission and post-bid debriefs across RFI, RFP, RFQ, DDQs, and security questionnaires.
- Drive win strategy for enterprise pursuits, partnering closely with Sales, Presales, Product, Legal, Finance, Security, and Leadership teams.
- Establish scalable bid processes and governance — standardized frameworks, templates, knowledge repositories, and review mechanisms to ensure high-quality, compliant submissions.
- Lead high-stakes strategic bids and ensure proposals clearly articulate Darwinbox's value (AI-driven capabilities, global scalability, integrations, compliance strengths).
- Improve win rates and cycle times by introducing structured qualification, storytelling, competitive positioning, and continuous improvement practices.
- Build and mentor a high-performing bid team (proposal managers, writers, coordinators), including capacity planning for peak volumes.
- Ensure compliance and risk management across geographies (data privacy, regulatory, contractual requirements).
- Leverage tools and automation (AI/RFP tools, knowledge systems) to improve efficiency and consistency.
- Coordinate cross-functional inputs across time zones, ensuring deadlines and quality standards are met.
- Track and report performance metrics such as win rates, response time, bid quality, and contribution to contracted ARR.
What you will need:
- 12+ years of experience in bid/proposal management, with significant exposure to enterprise SaaS or B2B technology environments.
- Proven leadership experience managing and scaling bid teams for complex global deals.
- Strong track record of winning large enterprise and strategic bids.
- Deep understanding of RFP processes, commercial constructs, compliance, and contract considerations.
- Experience working in fast-paced, high-growth SaaS environments with global sales cycles.
- Ability to influence senior stakeholders and drive alignment across Sales, Product, Legal, Finance, and Security teams.
- Exceptional written and verbal communication skills — persuasive, structured, and client-centric.
- Strong program management and organizational skills; ability to manage multiple high-priority pursuits simultaneously.
- Analytical mindset with focus on metrics, continuous improvement, and efficiency.
- Familiarity with bid management tools, content systems, and AI-enabled proposal solutions is a strong advantage.
- Bachelor's degree required; advanced degree is a plus.
