Job Title: Head Administration
Industry: NBFC (Non-Banking Financial Company)
Experience Required: 15+ Years
Location: Mumbai
Role Overview
The Head of Administration will be responsible for leading and overseeing the organisation's entire administrative function. This includes facility management, vendor management, infrastructure planning, security, travel, procurement, and general workplace operations. The role requires strategic leadership and operational excellence to ensure a seamless, efficient working environment across all branches and corporate offices.
Key Responsibilities
1. Administrative Leadership
- Lead and manage the administration function across the corporate office and multiple branches.
- Develop and implement administrative policies, SOPs, and best practices.
- Ensure alignment of admin strategies with overall business objectives.
2. Facility & Infrastructure Management
- Oversee office infrastructure, space planning, and workplace optimisation.
- Manage facility operations, including maintenance, housekeeping, and utilities.
- Ensure all offices comply with safety and regulatory standards.
3. Vendor & Procurement Management
- Manage vendor relationships, negotiations, and contracts.
- Oversee procurement of office supplies, equipment, and services.
- Ensure cost optimisation and budget adherence.
4. Security & Compliance
- Ensure physical security of offices and assets.
- Implement safety protocols and emergency response systems.
- Ensure compliance with statutory and regulatory requirements.
5. Travel & Logistics Management
- Oversee corporate travel, accommodation, and logistics.
- Ensure cost-effective and efficient travel management systems.
6. Budgeting & Cost Control
- Prepare and manage the administrative budget.
- Monitor expenses and identify cost-saving opportunities.
- Drive efficiency and productivity improvements.
7. Team Management
- Lead, mentor, and develop the admin team across locations.
- Drive performance management and capability building.
Key Requirements
- 15+ years of experience in Administration, with at least 5+ years in a leadership role.
- Prior experience in NBFC / BFSI / large corporate setup preferred.
- Strong exposure to multi-location administration management.
- Proven expertise in vendor management, facility management, and cost control.
- Excellent leadership, negotiation, and stakeholder management skills.
- Strong understanding of compliance, safety, and regulatory frameworks.
Educational Qualification
- Graduate in any discipline (MBA / PGDM preferred).
Key Competencies
- Strategic Thinking
- Leadership & Team Management
- Cost Optimization
- Vendor Negotiation
- Problem Solving
- Operational Excellence
