Head of Administration

Role Overview:

The Admin Head will be responsible for overseeing and managing the entire administration function of the organization, ensuring smooth operations across the Head Office, Regional Offices, Clubs, and Sales Galleries. The role demands strong leadership, operational excellence, and the ability to build systems and processes that support efficiency, compliance, and employee satisfaction.

Key Responsibilities:

1. Office & Facility Management

• Oversee day-to-day administrative operations at Head Office, Regional Offices, Clubs, and Sales Galleries.
• Ensure upkeep, maintenance, safety, and security of all facilities.
• Manage space allocation, seating arrangements, and infrastructure planning.

2. Vendor & Contract Management

• Handle negotiations, onboarding, and management of vendors for facilities, security, housekeeping, transport, and other admin-related services.
• Monitor and evaluate vendor performance for cost-effectiveness and service quality.

3. Compliance & Governance

• Ensure compliance with statutory, safety, and health regulations across all locations.
• Implement standard operating procedures (SOPs) for admin functions.

4. Budgeting & Cost Control

• Prepare and monitor administrative budgets, ensuring cost optimization without compromising quality.
• Identify areas of cost savings and process improvements.

5. Employee & Visitor Experience

• Provide seamless admin support for employees and clients.
• Ensure sales galleries and clubs reflect brand values and deliver premium experiences.

6. Team Leadership & Coordination

• Lead and mentor the admin team across multiple locations.
• Collaborate with HR, IT, Projects, and Sales teams to provide necessary administrative support.

7. Event & Travel Support

• Oversee arrangements for corporate events, conferences, and meetings.
• Manage employee travel, accommodation, and related logistics.

Key Skills & Competencies:

• Strong leadership and people management skills.
• Excellent vendor management and negotiation abilities.
• Knowledge of facility management, safety, and compliance norms.
• Budgeting, cost control, and financial acumen.
• Strong organizational and multitasking skills.
• Excellent communication and stakeholder management.

Qualifications & Experience:

• Graduate/Postgraduate (preferred in Business Administration/Operations/Facility Management).
• 12–18 years of experience in administration, preferably in real estate, infrastructure, or large corporate setups.
• Proven track record of handling multi-location facilities and premium client-facing spaces.

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