Global Banking & Markets - Executive Assistant - Support

Job Summary And Responsibilities

• Provide administrative support in a complex team environment.
• Coordinate internal meetings and conference calls & book and manage conference rooms for the team.
• Handle high volume of phone calls and interact with VP s in a professional and effective manner.
• Support internal managers.
• Calendar Management- Maintain calendars and prioritizes meeting requests and related logistics.
• Coordinate domestic and international travel arrangements and processes expense reports.
• Coordinate with HCM on Transfers/ Terminations/ STA s.
• Prepare and distribute divisional correspondence, letters, reports or other documents as requested.
• Maintain understanding of firm s policies and handles certain issues independently.
• Responsible for participation in general administrative duties (copying, filing, archiving), ad-hoc projects, committees and/ or group events.
• Order supplies and keeps inventory well-stocked & Require excellent interpersonal and communication skills.
• High attention to detail.
• Ability to maintain high standards despite pressing deadlines & Ability to solve problems quickly and efficiently.
• Strong knowledge of general business and corporate cultures.
• Ability to handle highly expensive, confidential and non-routine information.
• Self starter with excellent anticipation skills, problem solving, follow up.
• Demonstrate dependability and sense of urgency about getting results.
• Demonstrate high degree of integrity and confidentiality & Strong organizational skills.
• Comfortable working with people at all organizational levels.
• Ability to display a consistent, professional degree of communication.
• Ability to work well under pressure, be flexible, adapt to unexpected events, and prioritize/ multi task in a deadline driven environment.
• Must be able to prioritize a variety of time-sense tasks & Must have excellent judgement, independent thinker and resourceful.
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
• Team player with a positive attitude.
• Highest degree of integrity, professionalism, diplomacy and discretion required.

Preferred Qualifications

• Prefer 3+ years of experience
• Graduation is a pre requisite.