Purpose of the Role
The Company Secretary is responsible for managing all matters related to the Board (of allocated companies) and its various Committees of TATA Motors Ltd. and certain subsidiaries, advising and enabling the smooth functioning of Board and Committee meetings. Also responsible for representing TATA Motors Ltd.s interests on the Board of certain TATA Motors subsidiaries in a non-executive capacity.
Job Responsibility
- Contribution to planning- Audit, Risk Management, NCR & Excom
- Provide advice to the Chairman and the members of the Board, to keep them aware of developments within the industry and to ensure that the appropriate policies are developed to meet the Company's mission and objectives and to comply with all relevant statutory and other regulations
- Sufficient and appropriate information is distributed monthly and quarterly to the board members throughout the year to effectively assess Company issues, strategies, their implementation, and other performance outcomes
- Keep abreast of changing regulatory landscape and advising the Board on implications and compliance
- Key actions and decisions (Long term and Short term)
- Enable the Board to arrive at balanced and objective decisions, in the performance of its agreed role and functions
- Brief the Board on key compliance requirements and status pertaining to the Companies Act and various corporate / securities related regulations
- Enable the process of Board evaluation by collating all reviews, analyzing them, presenting recommendations to NRC and enabling reviews of Board members
- Maintain Board portal, insider trader regulations
- Maintain the statutory registers such as contract register (Part A), investments loans and guarantees, identification of related parties for RPT (related party transaction), corporate governance report, cost Audit, city reimbursement
- Conduct AGMs and ensure timely circulation of relevant papers prior to the meeting, making necessary arrangements such as video conferencing and circulation of the meetings to relevant stakeholders; and preparing for the action to be taken for decisions taken at these meetings
- In charge of preparing annual reports in line with applicable regulatory requirements, it's printing and timely dispatch to every member, debenture holder, director, auditors, stock exchanges and all other relevant stakeholders
- Updating the company's / stock exchange websites, with current regulatory information
- Overseeing secretarial function (annual reports, board minutes, dissemination of key policies to subsidiaries) of certain domestic and foreign subsidiaries
- In-charge of the matters pertaining to TBEM (Tata Business Excellence Model)
- Nature of problems faced/ Scope of improvement opportunities
- Determine along with the Managing Director and General Counsel in conjunction with the advice of the Nomination & Remuneration Committee, the composition of the Board of Directors including independent and women directors, and its's subsidiaries and associates as well as the remuneration of these Board members
- In case of non-compliance, drive remediation process in conjunction with Legal team and senior management
- Managing Board Members, Independent Directors for smooth conduct of Board/Committee meetings
Desired Candidate Profile
- Minimum 15 years experience in Company Law, Legal and Statutory Requirements, Corporate Governance, Due Diligence, Mergers & Acquisition. Experience of Indian Listed entity is a must and must have been hands on with all the secretarial matters of a listed company
- Institute of Company Secretaries of India- Company Secretary (Law Degree will be added advantage)
Skills & Competencies
- Excellent Communication Skill, Executive Presence, sharp interpretational skills, good team worker, keen learner with high ownership behavior.
