About the Role
We are looking for a GeM Executive / Senior GeM Specialist to manage and grow our presence on the Government e-Marketplace (GeM) portal. The role involves end-to-end handling of GeM operations including vendor registration, product listing, bid participation, order management, compliance, and coordination with internal teams for timely execution.
Key Responsibilities
1. GeM Portal Management
- End-to-end management of the GeM portal for both the diving center and Purple Octopus Ventures LLP
- Vendor registration, profile management, and compliance updates
- Creation, modification, and optimization of product/service listings
2. Bidding & Tender Management
- Monitoring GeM bids, BOQs, and tenders relevant to diving, water sports, safety equipment, and allied categories
- Preparing and submitting bids in coordination with internal stakeholders
- Ensuring timely responses to clarifications, technical specifications, and price negotiations
3. Order & Contract Execution
- Managing purchase orders received through GeM
- Coordinating with operations, logistics, and vendors for timely dispatch and delivery
- Tracking order milestones, payments, and closure on the GeM portal
4. Compliance & Documentation
- Ensuring adherence to GeM policies, government procurement norms, and statutory requirements
- Managing EMD, performance security, agreements, and audit documentation
- Handling inspections, quality checks, and buyer communications
5. Coordination & Reporting
- Acting as the single point of contact for all GeM-related activities
- Coordinating with finance, operations, and external vendors
- Preparing periodic reports on bids, wins, revenue, and pipeline
6. Process Improvement & Strategy (Senior Role)
- Identifying opportunities to increase visibility and sales on GeM
- Advising leadership on pricing strategies, category expansion, and compliance best practices
- Training internal teams on GeM processes and documentation (if required)
Qualifications & Experience
- For GeM Executive
- 13 years of hands-on experience working on the GeM portal
- Practical knowledge of bidding, order processing, and compliance
- Familiarity with government procurement processes
- for Senior GeM Specialist
- 47+ years of proven experience managing GeM operations independently
- Strong understanding of tenders, BOQs, reverse auctions, and rate contracts
- Experience handling audits, inspections, and buyer escalations
Skills & Competencies
- Strong working knowledge of GeM portal workflows
- Attention to detail and documentation accuracy
- Ability to coordinate across teams and stakeholders
- Strong follow-up and deadline management skills
- Basic understanding of GST, invoicing, and government payment cycles
Preferred (Good to Have)
- Experience in equipment dealership, safety gear, marine, diving, or water-sports products, gem PORTAL, gem tenders, bid management, public procurement
- Prior experience working with MSMEs, LLPs, or startups on GeM
- Understanding of logistics and installation-based orders
