Front Office Executive

Manage internal and external visitors as per defined processes.

Ensure seamless check-in and check-out procedures.

Manage meeting room bookings via online tools and coordinate logistics.

Ensure meeting rooms are equipped with necessary infrastructure.

Assist with logistics for site events and celebrations.

Assist in hotel and cab bookings for employees per company policies.

Ensure adherence to contract pricing and agreement terms.

Assist in vendor code creation and validation.

Process invoices related to admin activities through the portal.

Manage stationery inventory and distribution.

Oversee support services such as housekeeping, pantry, security, and courier services.

Ensure consumable stock and inventory are maintained properly.

Manage EPABX system and telephone line coordination.

Ensure phone lines are functional and handle bill payments.

Process utility bill payments.

Assist in processing employee ID cards.

Support in maintaining admin-related records and reports.

Assist in employee relocation coordination.

Coordinate with facility management service providers, security teams, and vendors.

Support FM in provisioning and bill coordination.

Qualifications & Skills:

• Bachelors degree in Business Administration, Facility Management, or a related field.
• 2+ years of experience in administrative or facility management roles.
• Strong coordination, communication, and organizational skills.
• Proficiency in MS Office and administrative tools.
• Ability to multitask and handle multiple responsibilities efficiently.