Front Office Executive/ Admin

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Early Applicant

Job Description

Greet and assist visitors in a professional and courteous manner.
Answer and direct incoming calls to the appropriate person or department.
Manage the reception area, ensuring cleanliness and organization.
Coordinate appointments and meetings, including scheduling, sending reminders, and preparing meeting rooms.
Handle incoming and outgoing mail and packages.
Maintain office supplies inventory by checking stock, anticipating needs, placing and expediting orders, and verifying receipt.
Assist with basic administrative tasks such as data entry, filing, scanning, and photocopying.
Collaborate with other departments to support their administrative needs as required.
Manage travel arrangements and accommodations for staff members when necessary.
Maintain confidentiality of sensitive information and adhere to company policies and procedures.
Assist with special projects and events as assigned by management.

Requirements:*

High school diploma or equivalent such as Bcom; additional qualification as an Administrative Assistant or Secretary will be a plus.
Proven experience in a similar role, preferably in a corporate environment.
Excellent verbal and written communication skills.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong organizational and time management skills with the ability to prioritize tasks.
Attention to detail and accuracy in work.