Primary Title: Front Office Executive
About The Opportunity
We are hiring an on-site Front Office Executive to be the welcoming face and operational backbone of a busy corporate office. This role focuses on visitor management, telephony, scheduling, and day-to-day office administrationensuring every stakeholder interaction is efficient, courteous, and aligned with organisational standards.
Role & Responsibilities
- Greet and register visitors, verify appointments, and manage the visitor access process using the visitor management system.
- Operate the multi-line phone system (PBX), route calls, take messages, and maintain professional telephony etiquette.
- Manage appointment scheduling and calendar coordination for meeting rooms and key staff; ensure meetings run on schedule.
- Handle incoming and outgoing mail, courier coordination, and basic office supply inventory and procurement requests.
- Maintain a tidy, safe, and presentable reception area and assist with basic front-office administration tasks (faxing, scanning, printing).
- Coordinate with security, facilities, and administrative teams to resolve visitor or office-related issues promptly.
Skills & Qualifications
Must-Have
- Microsoft Outlook
- Microsoft Excel
- Microsoft Word
- PBX
- Visitor Management System
- Appointment Scheduling Software
Preferred
- CRM (basic familiarity)
- Front desk software (e.g., Envoy, Proxyclick)
- Basic records management
Qualifications
- High school diploma or equivalent; diploma in office administration is a plus.
- 13 years of experience in reception, front-office, or customer-facing administrative roles preferred.
- Professional spoken and written English; local language proficiency advantageous.
Benefits & Culture Highlights
- Structured on-site role with clear shift timings and opportunity for steady career progression in office administration.
- Supportive team culture, training on office systems, and exposure to cross-functional teams.
- Competitive salary and timely payroll, with holiday and leave policies aligned to local labour laws.
This Front Office Executive role is optimized for candidates who take pride in first impressions, excel at organised multi-tasking, and thrive in a structured, on-site corporate environment. Apply if you are service-oriented, punctual, and comfortable operating front-desk technologies and POA-level administrative processes.
Skills: administrative,microsoft outlook,microsoft excel,microsoft word,office administration,management,front office,front desk,office
