Founders Office Executive Assistant

Location: Pune

Type: Full-time, InOffice

Softbay is looking for an Executive Assistant with strong Indian accounting and office management experience to the table.

This is a hybrid role that blends financial coordination, administrative structure, and executive support. You'll manage both business and personal affairs, from handling invoices and vendor payments to keeping the day organized and projects moving forward.

We're looking for someone dependable, detail-oriented, and quietly efficient someone who understands numbers, organization, and people.

• Manage daily and monthly accounting activities (invoices, vendor payments, reimbursements).
• Coordinate with CA/accounting firm for GST, TDS, and statutory filings.
• Maintain proper records for bills, vendor contracts, purchase orders, and expense sheets.
• Track budgets, petty cash, and ensure timely reconciliations.
• Prepare simple MIS reports or expense summaries for the founder.
• Ensure financial data is organized and accessible for audits and reporting.

• Oversee day-to-day admin tasks, vendor coordination, and logistics.
• Maintain office records, agreements, and operational documentation.
• Support HR-related tasks (contracts, onboarding coordination, attendance tracking).
• Ensure smooth functioning of basic internal processes.

• Manage the schedule, meetings, and communication.
• Draft and respond to business emails and follow-ups.
• Track deliverables and remind the founder/team of priorities.
• Handle personal tasks such as bill payments, renewals, and travel bookings.
• Maintain confidentiality at all times.

• 36 years of experience in accounting or office administration (India-based experience required).
• Strong knowledge of Tally, GST, TDS, and general bookkeeping.
• Exposure to vendor management, invoicing, and working with accountants/consultants.
• Excellent organization and communication skills.
• Comfortable juggling multiple priorities and working independently.
• Tech-friendly familiar with Excel, Google Sheets, and basic workflow tools (Slack, Notion, etc.).
• Professional yet approachable; someone who thrives in a founder-led setup.

This is a Founder's Office position you'll work directly with the founder, manage key operational and accounting functions, and help bring order to a fast-moving setup.

It's ideal for someone who enjoys a mix of structure and flexibility, who takes ownership, and who finds satisfaction in knowing things are running right financially and operationally.

We value reliability, attention to detail, and integrity above all else.