Finance Payroll Specialist

Job Summary

The Payroll Finance role is responsible for managing payroll accounting, ensuring accurate

salary processing, statutory compliance, and reconciliation of payroll-related financial

records. The role works closely with HR, finance, and external vendors to ensure timely

payroll processing and compliance with regulatory requirements.

Key Responsibilities

1. Payroll Processing & Validation

Review monthly payroll inputs including new joiners, exits, salary revisions, bonuses,

and deductions.

Validate payroll reports received from HR / payroll vendors before processing

payments.

Ensure timely salary disbursement to employees.

2. Payroll Accounting

Pass monthly payroll accounting entries in ERP (salary expense, provisions,

reversals).

Reconcile payroll GL accounts including salary payable, reimbursements, and

provisions.

Maintain payroll cost center allocations and ensure accurate financial reporting.

3. Statutory Compliance

Ensure compliance with statutory deductions such as PF, ESI, PT, TDS on salaries,

and labour law requirements.

Verify statutory payments and returns filed by payroll vendors.

Coordinate during audits and regulatory reviews.

4. Reconciliation & Controls

Perform reconciliation of payroll registers with bank payouts and accounting records.

Reconcile statutory liabilities and ensure timely payments.

Strengthen payroll internal controls and audit readiness.

5. Payroll Reporting & MIS

Prepare payroll MIS reports including salary cost analysis, headcount cost, and

variance analysis.

Support finance leadership with payroll cost forecasts and budgeting.

6. Audit & Compliance Support

Support internal audit, statutory audit, and tax audits relating to payroll.

Maintain documentation for payroll workings, approvals, and reconciliations.

7. Stakeholder Coordination

Work closely with HR, payroll vendors, and finance teams to resolve payroll issues.

Handle employee payroll queries related to tax, deductions, and salary payments.

Key Skills & Competencies

Strong understanding of payroll accounting and statutory compliance

Knowledge of TDS on salaries, PF, ESI, gratuity, leave encashment accounting

Experience with ERP systems (SAP / Oracle / PeopleStrong / similar payroll

tools)

Strong reconciliation and analytical skills

Attention to detail and ability to handle confidential information

Qualifications

CA Inter / CMA / MBA (Finance) / B.Com

2–6 years of experience in payroll finance, payroll accounting, or finance

operations

Preferred Experience

Experience in shared services or large employee payroll environments

Exposure to payroll vendors and HRMS systems

Experience handling audit and compliance for payroll

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.