Job Summary
The Payroll Finance role is responsible for managing payroll accounting, ensuring accurate
salary processing, statutory compliance, and reconciliation of payroll-related financial
records. The role works closely with HR, finance, and external vendors to ensure timely
payroll processing and compliance with regulatory requirements.
Key Responsibilities
1. Payroll Processing & Validation
. Review monthly payroll inputs including new joiners, exits, salary revisions, bonuses,
and deductions.
. Validate payroll reports received from HR / payroll vendors before processing
payments.
. Ensure timely salary disbursement to employees.
2. Payroll Accounting
. Pass monthly payroll accounting entries in ERP (salary expense, provisions,
reversals).
. Reconcile payroll GL accounts including salary payable, reimbursements, and
provisions.
. Maintain payroll cost center allocations and ensure accurate financial reporting.
3. Statutory Compliance
. Ensure compliance with statutory deductions such as PF, ESI, PT, TDS on salaries,
and labour law requirements.
. Verify statutory payments and returns filed by payroll vendors.
. Coordinate during audits and regulatory reviews.
4. Reconciliation & Controls
. Perform reconciliation of payroll registers with bank payouts and accounting records.
. Reconcile statutory liabilities and ensure timely payments.
. Strengthen payroll internal controls and audit readiness.
5. Payroll Reporting & MIS
. Prepare payroll MIS reports including salary cost analysis, headcount cost, and
variance analysis.
. Support finance leadership with payroll cost forecasts and budgeting.
6. Audit & Compliance Support
. Support internal audit, statutory audit, and tax audits relating to payroll.
. Maintain documentation for payroll workings, approvals, and reconciliations.
7. Stakeholder Coordination
. Work closely with HR, payroll vendors, and finance teams to resolve payroll issues.
. Handle employee payroll queries related to tax, deductions, and salary payments.
Key Skills & Competencies
. Strong understanding of payroll accounting and statutory compliance
. Knowledge of TDS on salaries, PF, ESI, gratuity, leave encashment accounting
. Experience with ERP systems (SAP / Oracle / PeopleStrong / similar payroll
tools)
. Strong reconciliation and analytical skills
. Attention to detail and ability to handle confidential information
Qualifications
. CA Inter / CMA / MBA (Finance) /
. 2-6 years of experience in payroll finance, payroll accounting, or finance
operations
Preferred Experience
. Experience in shared services or large employee payroll environments
. Exposure to payroll vendors and HRMS systems
. Experience handling audit and compliance for payroll
