Key Responsibilities
A. Financial Planning, Budgeting & Cash Flow Management
- Prepare annual and periodic budgets in coordination with Management, Registrar, and Schools/Departments.
- Monitor cash flow, fund availability, and liquidity to ensure smooth University operations.
- Plan fund requirements and ensure optimal utilization of financial resources.
- Track budget vs actual expenditure and present variance analysis to Management.
B. Fund Utilization & Financial Controls
- Ensure proper allocation, utilization, and monitoring of funds as per approved budgets.
- Implement financial controls to prevent misuse of funds and ensure accountability.
- Verify expenditures, payments, and approvals in compliance with University policies and statutory norms.
C. Accounting Operations & Financial Records
- Oversee day-to-day accounting operations including receipts, payments, ledgers, bank reconciliations, and journal entries.
- Ensure accuracy and completeness of books of accounts as per applicable accounting standards.
- Coordinate with School Admins and Departments for fee-related and expenditure-related accounting entries.
D. Audit, Compliance & Statutory Requirements
- Ensure timely conduct of internal, statutory, and external audits.
- Prepare and submit financial statements, audit reports, and compliance documents.
- Ensure compliance with the State Private University (Maharashtra) Act, Statutes, Ordinances, and other applicable laws (Income Tax, GST, etc.).
- Support inspections and audits by statutory authorities and regulatory agencies.
E. Fees Management & Revenue Monitoring
- Monitor student fee collection, reconciliation, refunds, and outstanding dues in coordination with Admissions and Registrar Office.
- Ensure accurate fee accounting and reporting in ERP.
- Generate periodic revenue reports and forecasts for Management.
F. Financial Reporting & Management Support
- Prepare monthly, quarterly, and annual financial reports for Management and statutory bodies.
- Provide financial insights and recommendations for strategic decision-making.
- Support Governing Body, Board of Management, and Finance Committee meetings with financial data and analysis.
G. ERP, Systems & Process Compliance
- Ensure accurate financial data entry and reporting in ERP systems.
- Coordinate with IT/ERP teams for system improvements and controls.
- Ensure integration of finance processes with admissions, examinations, payroll, and procurement modules.
H. Coordination & Institutional Support
- Coordinate with Registrar Office, Deans, School Admins, HR, Procurement, and other departments on financial matters.
- Support procurement, vendor payments, and contract-related financial verifications.
- Maintain confidentiality and ethical standards in all financial operations.
I. Additional Responsibilities
- Perform any other duties related to accounts and finance as assigned by the Management, Vice Chancellor, Registrar, or Finance Controller, in accordance with University statutes and regulations.
J. Professional Conduct & Accountability
- Uphold financial integrity, transparency, and accountability.
- Ensure strict confidentiality of financial data and institutional records.
- Adhere to University policies, statutory requirements, and ethical financial practices.
K. Educational Qualification:
Master's degree in commerce / finance / accounting / management (Finance) or professional qualification such as CA / ICMAI / MBA (Finance) from a recognized University, with relevant experience in finance, budgeting, audits, and statutory compliance, preferably in a University or educational institution.
