Qualifications
- Bachelor's degree in Business Administration, Finance, Supply Chain, or a related field (or
equivalent work experience).
- 25+ years of experience in vendor management, contract administration, procurement, or
billing coordination (industry-specific experience a plus).
- Familiarity with contract law basics and compliance standards.
- Experience with vendor management systems, contract management software, ERP/CRM
platforms, and MS Office (advanced Word skills, Excel skills a plus).
- Knowledge of invoicing, purchase orders, and financial reconciliation.
- Understanding of work order processing and quality/safety standards.
Skills And Competencies
- Strong attention to detail and a high level of accuracy.
- Excellent organizational and time-management abilities.
- Effective communication and negotiation skills.
- Problem-solving mindset with the ability to handle inquiries and resolve conflicts.
- Ability to work cross-functionally and manage multiple priorities.
- Data-driven mindset with the ability to generate and interpret reports.
Key Responsibilities
Oversee the end-to-end vendor onboarding process, including vetting and
documentation.
Maintain and update a centralized vendor database.
Act as the primary point of contact for vendor inquiries and relationship
management.
Maintain a record of vendor payments and outstanding.
- Sales Contract Execution:
Review and check sales contracts in coordination with the sales team.
Ensure all contracts comply with company policies and legal requirements.
Maintain an organized system for contract records and documentation.
Generate and issue invoices to clients in a timely and accurate manner.
Perform regular follow-ups on outstanding payments to ensure timely collections.
Resolve any billing discrepancies or client payment issues.
Sanitize and meticulously check all work orders for accuracy and completeness.
Ensure work orders are properly documented and filed.
Collaborate with internal teams to ensure work orders are processed efficiently.
