Finance Executive - Receivable

The core responsibilities of a Finance Executive - Receivable are to keep a proper record of all amount due to the hotel from guests, concessionaires, tenants, credit card companies, online transaction and employees. Although not responsible to the Credit, it will be necessary for both to work closely together in following up on overdue accounts.

What will I be doing

As the Finance Executive - Receivable, you will be responsible for performing the following tasks to the highest standards:

Keep a proper and accurate record of all amounts due to the hotel.

Ensure that the accounts and statements are rendered on a timely basis.

Ensure the maintenance of accurate records of all monies due to the hotel from (but not limited to) guests, groups, crew, banquets, employees and credit card companies.

Ensure the accuracy of all charges made to the various accounts on a daily basis.

Check back up documentation against invoices to ensure the accuracy of all information prior to it been sent out.

Adjust daily credit card payments to PMS and POS machines to ensure WeChat, Alipay and other transactions are correctly recorded.

Respond to queries from guests and creditors and follow up outstanding commission enquiries from travel agents.

Ensure that the necessary documentation is submitted with invoices to substantiate charges and to ensure payment is made on a timely basis.

Ensure that accounts, statements and follow up letters are sent on a timely basis.

Ensure the necessary information in regard to overdue accounts is supplied to the proper persons for follow up (i.e. Credit or DOF).

Balance all subsidiary accounts receivable ledgers to the appropriate control accounts monthly and prepare aged trial balances of all accounts receivable ledgers (including employee s accounts receivable).

Prepare all necessary reports in regard to accounts receivable. It should be noted that the Accounts Receivable Clerk is responsible only for the preparation of the accounts receivable report. It is the responsibility of the Credit to make the written comments.

Attend monthly credit meetings.

Handle employee ledger which include steward sales, payroll deduction and statement, subsequently preparing allowance vouchers to cover discounts / adjustments.

Post AR payment into PMS system (include cheque, credit card, etc.) promptly.

Maintain an adequate and up to date filing system.

What are we looking for

To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

University degree and above, majoring in Finance / Accounting.