Assistant Financial Controller
The core responsibilities of the Assistant Financial Controller (AFC) include ensuring the smooth day-to-day operation of the Finance department, overseeing and coordinating the month-end process, and maintaining compliance with financial regulations and Hilton's financial standards.
What will I be doing
As the Assistant Financial Controller, you will be responsible for performing the following tasks to the highest standards:
- Team Supervision: Supervise and manage the daily operations of the Finance department, ensuring tasks are completed accurately and on time.
- Account Reconciliation: Ensure the accuracy and propriety of all charges and credits, ensuring they are correctly recorded in the accounts and reconciled in a timely manner.
- Balance Sheet Oversight: Oversee balance sheet transactions and ensure that all entries are accounted for, documented, and reconciled properly. Ensure compliance with local laws and regulations.
- Financial Reporting: Review weekly bank reconciliations and monthly balance sheet analyses, preparing reports and schedules required by management and owners.
- Month-End Closing: Ensure the month-end closing process is completed on time and accurately, including the preparation of required financial reports for review by the Director of Finance.
- Compliance: Ensure that all policies and procedures comply with Finance Standard Practice Instructions (SPI) and local regulations.
- Internal Controls and Audits: Implement and monitor the Internal Control Programme (ICP) and SOX compliance, performing regular audits as necessary.
- Forecasting and Budgeting: Assist in the completion of financial forecasts and budgets as directed, providing commercial and financial information to assist in decision-making processes.
- Audit Coordination: Assist in coordinating the internal and external audit process, ensuring smooth interactions and compliance.
- Payroll Audit: Conduct payroll audits, if applicable, and ensure compliance with payroll procedures.
- Tax Compliance: Ensure the hotel complies with local government tax regulations and submit taxes on time. Liaise with government authorities regarding tax matters, foreign exchange, and pensions.
- Insurance Liaison: Maintain communication with local insurance companies to manage hotel coverage and address any issues.
- Staff Development: Ensure timely completion of PDRs (Performance Development Reviews) and assist in the development of team members skills. Oversee training for Finance department staff.
- Operational Support: Be hands-on in daily department activities, assisting team members and ensuring tasks are completed. Provide operational support to the Director of Finance / Financial Controller as needed.
- Leave and Coverage: Coordinate departmental leave schedules and ensure adequate coverage for positions during staff absences.
- Work Environment: Create a positive and efficient working environment, fostering productive work practices within the Finance team.
- Internal Control Compliance: Ensure strict adherence to internal control procedures and communicate any potential weaknesses to the Director of Finance / Financial Controller.
- Filing System Management: Maintain an up-to-date filing system for financial records and documents.
- Risk Minimization: Ensure the department adheres to safety protocols and minimize the risk of accidents and workers compensation costs by promoting safe work practices.
- Additional Duties: Carry out other reasonable duties as assigned by management.
What are we looking for
To successfully fill this role, the ideal candidate should possess the following qualifications and experience:
- Education: A University degree in Commerce, Accounting & Management, or other related fields. A Finance/Accounting major and certification (e.g., ACCA, CPA) is preferred.
- Experience: At least 5 years of relevant working experience in an operational accounting role, with previous experience in a managerial position.
- Language: Fluency in English, both written and verbal, to meet business needs.
- Technical Skills: Proficient in financial management systems (OnQ, Check SCM, SUN, OPERA/OnQ PMS, MICROS, HRLINK) and Microsoft Office applications.
- Communication & Analytical Skills: Strong communication, interpersonal, and analytical skills, with the ability to manage multiple tasks and handle high-pressure situations.
- Flexibility: Ability to work flexible hours, especially during month-end and year-end periods.
