About Leena AI
Leena AI is a B2B SaaS product company in the HR Tech space, building GenAI-powered employee experience solutions for global enterprises. With offices in New York, Gurgaon, and Bangalore, we pride ourselves on maintaining a high-standard, professional, and employee-first workplace.
Role Overview
We are looking for an experienced Facility Manager who will take complete ownership of office facilities, administration, hygiene, and day-to-day operations. The role demands strong execution skills, attention to detail, and the ability to manage vendors, support staff, and infrastructure efficiently in a fast-paced AI product company.
Key Responsibilities
Office Management & Administration
- Overall responsibility for smooth day-to-day office operations
- Ensure office infrastructure, seating, meeting rooms, and common areas are well-maintained
- Handle office-related documentation, approvals, and compliance
Support Staff & Office Boy Management
- Manage, schedule, and supervise office boys and housekeeping staff
- Ensure task allocation, discipline, attendance, and performance standards
- Train staff on hygiene, safety, and service expectations
Pantry Management
- Oversee pantry operations including cleanliness, stock, and vendor coordination
- Ensure availability of tea, coffee, snacks, water, and other pantry supplies
- Maintain hygiene and food safety standards
Office Supplies & Inventory
- Manage procurement and inventory of office supplies and consumables
- Track usage, control costs, and ensure timely replenishment
- Coordinate with vendors for stationery, equipment, and other supplies
Office Hygiene & Cleanliness
- Ensure high standards of office hygiene across workstations, washrooms, pantry, and common areas
- Coordinate with housekeeping vendors for daily and periodic deep cleaning
- Conduct regular hygiene audits and take corrective actions
Parking & Security Coordination
- Manage employee and visitor parking allocation and discipline
- Coordinate with security staff for access control and safety protocols
- Ensure adherence to company policies and emergency procedures
Vendor & Facility Operations
- Manage vendors for housekeeping, pantry, security, maintenance, and repairs
- Handle AMC contracts, negotiations, renewals, and vendor performance reviews
- Coordinate repairs, maintenance, and infrastructure upgrades
Other Facility Management Tasks
- Support office events, celebrations, and internal activities
- Handle emergency situations and escalations efficiently
- Work closely with HR and leadership to improve employee workplace experience
Required Skills & Qualifications
- 12+ years of experience in Facility Management / Administration
- Prior experience managing corporate or IT office environments
- Strong vendor management and negotiation skills
- Good understanding of hygiene, safety, and compliance standards
- Ability to multitask, prioritize, and work independently
- Strong communication and people management skills
Skills: office,admin,operations,management,security
