Purpose for the position:
The Admin and Facilities Analyst plays a key role in supporting the Complete Transport operations at Godrej Location and supporting Facilities related work at the designated shift, and the ability to streamline procedures for smooth office functioning.
Experience: 1.5 to 3 Years
Shift: Night Shift (Work from Office)
Location: Bangalore
General Administration & Facilities Management:
- Handle Pest Control Services, Ensured Uninterrupted Power Supply, ISDN lines, Telephone lines, AC Units.
- Liaison with building management, select vendors and short listing service providers for facilities, supplies, repairs and other deliverables
- Petty cash Management handle petty cash and tracking the expenses. Providing comparative expenses report to Management.
- Proper documentation of all office assets and detailed review and ensuring maximum utilization of resources.
- Management of all facilities related supplier and identifying cost effective vendors for procurement of stocks.
- Negotiating and executing AMCs for maintenance of office infrastructure and ensure all assets are covered.
- Conference rooms & Meeting room's bookings for delegates meetings with required logistics support
Security Management:
- Monitoring of office security systems including Access control system, CCTV and providing compliance reports to Management.
- Management of both physical and automated security systems including the security workforce, access control systems that ensure security of employees and office equipment's.
- Maintaining attendance and shift roster for the securities
Housekeeping Management:
- To supervise and monitor the housekeeping services for providing clean, health and hygienic working environment.
- Purchase, re-order and maintain housekeeping supplies and inventory.
- Conduct pre-event inspections of all discussion rooms, workstations, reception areas, pantry, washrooms, server room etc.
- Maintain the housekeeping budget, providing billing summaries and expenses for all pre and post events.
Travel Management:
- Hospitality arrangements for client's / leadership visits- making all necessary arrangements from cab booking, to pick-up, to sendoff and organizing lunch for clients.
- Hotel/Accommodation booking domestic and international. Coordinate with Foreign registration office for expats residential permits.
- Consolidating monthly air travel (MIS) and monthly Travel Expense report, which help the company to review, analysis, spot expenditure trends and ensure compliances.
Transport Management:
- Scheduling and routing of company transportation on Daily basis.
- Conducting Weekly Meetings with Vendor and Drive them to match company standards.
- Meetings with Transport SPOCS regarding improvements in services levels.
Job Description:
- Strong organizational, coordination, and problem-solving skills.
- Excellent negotiation and communication skills
- Good team player
- Good communication skills (verbal and business writing)
- Good problem solving skills
If you are interested, kindly share your CV [Confidential Information]
