About the Role
We are looking for a highly organized and proactive Administrative / Office Manager to oversee the day-to-day administrative and facility operations of our office. This role is responsible for ensuring a smooth workplace experience by managing office administration, vendor relationships, procurement, travel coordination, and employee support.
The ideal candidate should be detail-oriented, resourceful, and capable of managing multiple responsibilities while maintaining an efficient and well-organized office environment.
Key Responsibilities
Office Administration & Facility Management
- Ensure smooth daily office operations including office supplies, equipment, and workplace upkeep.
- Manage relationships with vendors for housekeeping, maintenance, security, internet, and IT services.
- Oversee facility management and ensure the office environment is safe, organized, and compliant with company policies.
- Coordinate maintenance requests and ensure timely resolution of facility-related issues.
Vendor Management & Procurement
- Manage vendor sourcing, negotiations, and coordination for office-related services.
- Handle procurement of office supplies, equipment, and other operational requirements.
- Maintain vendor records, agreements, and service schedules.
- Ensure cost-effective purchasing while maintaining quality standards.
Employee Support & Workplace Experience
- Coordinate office lunch arrangements and ensure pantry supplies are adequately stocked.
- Support employee onboarding logistics including workstation and seating arrangements.
- Plan and organize office events, celebrations, and team engagement activities.
- Provide general administrative support to employees and leadership when required.
Travel & Visa Coordination
- Arrange travel bookings including flights, accommodation, and local transport for employees and visitors.
- Coordinate visa processing and documentation for employees traveling internationally.
- Work with external agencies to ensure timely completion of visa and travel requirements.
Budget & Compliance
- Track office expenses and manage petty cash.
- Assist the finance team with administrative expense reporting and documentation.
- Ensure compliance with workplace policies and administrative procedures.
Required Qualifications
- Bachelor's degree in Business Administration, Management, or a related field.
- 36 years of experience in office administration, office management, or facility coordination.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Fluency in Kannada is mandatory to coordinate with local vendors and staff.
Preferred Qualifications
- Experience in vendor management, procurement, and office operations.
- Experience coordinating corporate travel and visa processing.
- Candidates based near the office location in Bangalore are preferred.
- Female candidates are preferred for this role.
Skills Required
- Office Administration
- Vendor Management
- Procurement & Purchase Coordination
- Facility Management
- Event Planning & Employee Engagement
- Travel Coordination
- Budget Tracking
- Communication & Interpersonal Skills
- Workplace Safety & Compliance
Benefits
- Medical Insurance
- Paid Time Off
- Employee Recognition Programs
- Competitive Compensation
- Employee Referral Bonus Program
- Collaborative and supportive work environment
- Female candidates are preferred for this role.
Location & Work Mode
Location: Bangalore
Work Mode: Onsite (5 days a week)
