Expense Management

Responsibilities

• Review and process employee Travel & Business Expense claims submitted through the expense management system
• Validate expenses against company T&E policy, approval matrix, and supporting documents.
• Ensure correct GL coding, cost center allocation, and tax treatment as per guidelines.
• Identify non‑compliant or incomplete claims and coordinate with employees for corrections.
• Ensure adherence to audit and internal control requirements.
• Respond to employee queries related to claim status, rejections, and policy clarifications via email or ticketing tool (e.g., ServiceNow).
• Assist in expense reconciliation, ageing tracking, and pending claims follow‑up.
• Support month‑end activities related to expense booking and closure.
• Prepare basic MIS reports (pending claims, processed claims, rejection reasons).
• Perform monthly sample audits of verified expenses to identify incorrect, duplicate, or forged claims against compliance and company policy.
• Ensure timely processing of payment cycles (employees & corporate cards) as per defined SLAs.
• Regularly reconcile data interfaces to confirm timely transaction postings across applications.
• Meet SLA requirements for open BRS transactions and provide inputs to minimize manual reconciliation.

Desired Skills:

• Commerce graduate with 1+ years of experience in expense management systems, payroll modules, and financial reporting tools
• Knowledge of ERP in expense reimbursement processes, payroll inputs, and compliance frameworks.
• Experience in QC, reconciliations, and financial controls.
• Excellent communication skills for handling employee queries and cross-functional collaboration.