Exhibition Buyer Coordinator

We are seeking a detail-oriented and proactive Event Buyer Program Coordinator to manage the end-to-end buyer program for exhibitions and trade shows. The role focuses on identifying, verifying, and onboarding genuine buyers, as well as coordinating their travel and stay arrangements to ensure smooth participation in events.

Evaluate and pre-screen buyer applications to ensure authenticity, relevance, and alignment with event objectives.

Verify buyer details such as company profile, designation, purchasing authority, and business relevance through calls, email, and online research.

Maintain and regularly update buyer records with accurate and validated information.

Arrange domestic and international travel for approved buyers, including flights, itineraries, and ground transport.

Coordinate hotel bookings, check-ins, and stay arrangements for buyers attending exhibitions.

Act as the primary point of contact for buyers before, during, and after the event.

Ensure smooth onboarding of buyers at events and handle any issues or escalations on-ground.

Maintain trackers for buyer confirmations, approvals, travel status, and participation metrics.

• 2–5 years of experience in event coordination, buyer management, travel coordination, or similar roles
• Strong communication and verification skills (verbal & written)
• Good research and analytical ability
• Experience in handling databases and CRM tools
• Strong organizational and multitasking skills
• Proficiency in MS Excel / Google Sheets