Professional Summary:
Results-driven and self-motivated Tendering & Estimation Specialist with extensive experience handling PAN India tenders for government, public sector undertakings, and private organizations. Demonstrated expertise in preparing high-quality bid documentation, conducting cost estimation and analysis, managing pre- and post-bid activities, vendor evaluation, and ensuring timely tender submissions. Known for negotiation excellence, stakeholder coordination, and driving business growth through strategic bidding processes.
Key Responsibilities:
Tender Management
- Independently managed all aspects of E-tendering and physical tender submissions across India
- Studied and analyzed tender documents including qualification criteria, technical scope, and commercial conditions
- Prepared high-quality bid documents and ensured adherence to compliance and submission deadlines
- Floated RFQs to vendors/contractors and collected, evaluated, and compared quotations
- Coordinated internal departments to ensure timely and complete submission of tenders
- Participated in pre-bid meetings and raised relevant technical/commercial clarifications
- Maintained strong understanding of tender terms, LOIs, LOAs, and contract finalizations
Estimation & Rate Analysis
- Performed detailed cost estimation and rate analysis for projects in various sectors
- Prepared pre-tender cost estimates based on project scope and market conditions
- Reviewed subcontractor and vendor quotations and supported price negotiations
- Ensured accurate scope understanding and best pricing aligned with execution strategy
- Participated in peer reviews for estimates and assisted in commercial bid evaluation
Documentation & Coordination
- Drafted and submitted commercial and techno-commercial bids as per project-specific requirements
- Managed post-tender documentation including contracts, agreements, and work orders
- Organized and participated in bid initiation and review meetings with cross-functional teams
- Provided guidance and technical support to junior engineers during estimation and bid preparation
- Maintained structured tender trackers and documentation for all bid submissions
Vendor & Stakeholder Management
- Evaluated supplier quotations and ensured commercial and technical compliance
- Ensured timely availability of subcontract offers and supported procurement coordination
- Worked closely with the proposals manager to finalize tender clarifications and qualifications
- Maintained engagement with internal stakeholders, clients, and vendors throughout the bid cycle
Team Leadership & Cross-functional Support
- Led a team of two and ensured on-time deliverables aligned with business expectations
- Collaborated across different time zones and departments to manage bid and proposal requirements
- Supported event organization and pre-sales activities to enhance tendering opportunities
Negotiation Mastery:
- Expert negotiator with the ability to tailor communication during high-pressure bidding scenarios
- Ensured stakeholder collaboration and buy-in throughout the tender process
- Skilled in resolving commercial disagreements and driving favorable contract terms
Computer Proficiency:
- Operating Systems: Windows 10, 8.1, 8, 7, XP, 98
- MS Office Suite: Word, Excel, PowerPoint, Outlook, Access, OneNote
- Email Tools: Filters, folders, mail merge, rules
- Other Tools: Google Drive, Spreadsheets, Social Media, Web Tools, Enterprise Systems
- Basic Programming Knowledge: Fundamentals of C-language and applications
