Purpose
CEEW seeks to hire a Program Assistant, to ensure day-to-day smooth functioning of the different program. The incumbent will provide support services to the program staff members and external stakeholders. Will help in managing their day-to-day travel plans and liaison with other travel partners and team membersto ensure all queries relatedto summary, Bills and documentation from finance is fulfilled.
In addition to the dutiesand responsibilities below, the individual should be prepared, as and when necessary, to take on additional responsibilities
Job duties and responsibilities
- Travel Management for Programme team
- Planning travel accommodations, bookingflights, hotels, Car rentals and other coordinating activities, including Forex for the CEEW programme team.
- Managing and processing all travel-related documents, including requisition forms, approvals, payments, credits, itineraries, visas, and medical&; legal forms.This includes the submission of required documents to Finance for further processing.
- Managing the overall travelprocess from end to end in adherenceto the organisational policies and SOP's.
- Assisting and handling any travel-related issues that may arise even on weekends.
- Creating, optimising and monitoring corporatetravel policies; preparing travel budgets; analysing and preparing reports on travel spending (MIS reports)
- Assisting programstaff in planningand executing logistical operations, including planning their travel.
- Handling all inbound and outbound Logistics and transportation processes.
- Managing relationships with travel partners and vendors.
- Negotiate contracts or rates with travel serviceproviders and get the betterdeal from travel agents.
- Ensure compliance with all applicable travel policies and procedures, including SOPs.
- Drive continuous improvement of travel programs
- Efficiently manageand coordinate the executive's calendar, ensuring timely scheduling of appointments, meetings, and events.
- Prioritize and reschedule appointments as needed to optimize time management.
Other deliverable
- Submit summary of travelbooking along with invoice and
- Reconciliation with the vendors on regular interval
- File Reimbursements for any expenses happenedduring travel for leads.
Selection Criteria Qualification
- Graduate, good oral and writtencommunication skills and computerskills
- Minimum of 2 years experience in micro-business administration.
- High degree of creativity and ability to work withindeadlines.
.
Work experience
- 4-6 years experience.
- Ability to work in an intense,high pressure environment.
Key skills
- Collaboration with the teams
- Strong Coordination skills
- Project management
- Good communication skills.
Personality
- Ability to set up, manage resourcesand time efficiently.
- Ability to adapt and deliver under deadlines in a professional environment.
- Ability to effectively work in a team while being able to independently own tasks in an end-to-end fashion.
CEEW operates in a dynamic environment and the candidate will be required to show flexibility in undertaking a variety of tasks.
Compensation
Competitive compensation commensurate to the experience and matching the best of standards adopted by industry or other similar organisations for similar roles.
Application Process
CEEW is an equal opportunity employer and the selection process does not discriminate on the basis ofage, gender, caste, ethnicity, religion, or sexuality. Female candidates are encouraged to apply.
Only shortlisted candidates will be notifiedby us. We appreciate your interest.
