Executive: Freight Accounting

Job description

About the role

• The Vendor Accounting Operations Team Assciate will work closely with the Vendor Accounting Assistant Manager to enable issuance and processing of PO based vendor invoices, Non-PO
• vendor invoices, and Freight Invoices

Role & responsibilities

• Perform the processing of vendor invoices, ensuring accuracy and adherence to company policies and procedures
• Prepare service entry in SAP after receiving tax invoice
• Verify service entry voucher and authorized signatory approval
• Verify invoices from the supporting documents provided by plant officials and coordinate with plant user departments in case of any clarificaitions
• Ensure invoices are parked and posted in SAP within defined timeline.
• Handling of vendor portal for processing of invoice
• Collaborate with plant accounting manager and commercial heads for approving exceptional invoices and resolving discrepancies
• Support payment processing activities, including verifying payment details and preparing payment batches
• Assist in reconciling vendor accounts and resolving any discrepancies or issues in a timely manner
• Coordinate with GL accounting team for provision entries to be posted in the ERP
• Maintain a tracker for statutory compliance related to ESI and PF for service bills. Share this tracker with the plant accounting manager and plant HR to ensure ongoing compliance.
• Coordinate with scanning officials for archiving of documents at plant
• Provide administrative support to the vendor accounting team, including data entry, and document management
• Collaborate with team members to achieve departmental goals and objectives