Job Description

About the role

The Vendor Accounting Operations Team Assciate will work closely with the Vendor Accounting Assistant Manager to enable issuance and processing of PO based vendor invoices, Non-PO
vendor invoices, and Freight Invoices

Role & responsibilities

Perform the processing of vendor invoices, ensuring accuracy and adherence to company policies and procedures
Prepare service entry in SAP after receiving tax invoice
Verify service entry voucher and authorized signatory approval
Verify invoices from the supporting documents provided by plant officials and coordinate with plant user departments in case of any clarificaitions
Ensure invoices are parked and posted in SAP within defined timeline.
Handling of vendor portal for processing of invoice
Collaborate with plant accounting manager and commercial heads for approving exceptional invoices and resolving discrepancies
Support payment processing activities, including verifying payment details and preparing payment batches
Assist in reconciling vendor accounts and resolving any discrepancies or issues in a timely manner
Coordinate with GL accounting team for provision entries to be posted in the ERP
Maintain a tracker for statutory compliance related to ESI and PF for service bills. Share this tracker with the plant accounting manager and plant HR to ensure ongoing compliance.
Coordinate with scanning officials for archiving of documents at plant
Provide administrative support to the vendor accounting team, including data entry, and document management
Collaborate with team members to achieve departmental goals and objectives
Preferred candidate profile - Immediate Joiners

Qualification

Experience-

Executive: Freight Accounting