Executive Assistant

Company Description

wTVision is a leader in the broadcast industry, providing innovative solutions in software development, graphics design, branding, live operations, and human resources outsourcing since 2001. Known for its flexible and integrative real-time on-air graphics and playout automation, wTVision supports over 15,000 broadcasts annually in more than 120 countries. With a broad portfolio of solutions designed for sports, election coverage, news, and entertainment, the company is the preferred choice for major TV networks and producers worldwide. Headquartered in Portugal, wTVision operates globally with offices in Spain, Belgium, Brazil, UAE, United States, and India.

Role Description

We are looking for a seasoned and dependable Executive Assistant with 3+ years of experience, preferably within the media, broadcasting, or entertainment sectors. This role requires exceptional organizational skills, strong communication abilities, and the maturity to operate in a fast-paced, high-profile environment. The ideal candidate is proactive, detail-oriented, and capable of handling multiple priorities with discretion and professionalism.

Key Responsibilities:

EA Responsibilities:

• Manage calendars, schedule meetings, and coordinate appointments for senior leadership
• Prepare reports, presentations, and meeting briefs
• Act as a point of contact between internal teams and external stakeholders
• Handle travel arrangements, itineraries, and expense tracking
• Maintain confidentiality and professionalism in all interactions
  

Sales & CRM :

• Manage and maintain the CRM system (data entry, pipeline tracking, reporting)
• Track leads, follow-ups, and conversions to ensure no opportunity is missed
• Coordinate with the sales team to update deal status and forecasts
• Generate sales reports, dashboards, and performance insights
• Ensure proper documentation of client interactions and sales activities
• Identify and connect with potential clients via calls, emails, and LinkedIn outreach
• Schedule and coordinate meetings, demos, and presentations for the sales team
• Follow up with clients post-meetings to drive engagement and closure
• Maintain strong relationships with clients and ensure a seamless communication flow

Additional Responsibilities:

• Conduct market research and competitor analysis
• Support marketing campaigns and lead generation initiatives
• Maintain organized records of contracts, proposals, and agreements
• Assist in onboarding new clients and ensuring smooth handover to execution teams
• Identify process gaps and implement efficiency improvements

Required Skills & Qualifications:

• Bachelor's degree in Business Administration, Marketing, or related field
• 4–10 years of experience in Executive Assistance, Sales Coordination, or CRM roles
• Strong knowledge of CRM tools (Salesforce, Zoho, etc.)
• Excellent communication, interpersonal, and negotiation skills
• High level of organization, multitasking, and attention to detail
• Proficiency in MS Office (Excel, PowerPoint, Word)
• Ability to work in a fast-paced, target-driven environment

What We Offer :

• Competitive salary with performance-based incentives
• Exposure to leadership and strategic decision-making
• Growth opportunities in sales and business operations
• Dynamic and collaborative work environment