Executive Assistant

About the Role: We are looking for a seasoned and dependable Executive Assistant with 10+ years of experience, preferably within the media, broadcasting, or entertainment sectors. This role requires exceptional organizational skills, strong communication abilities, and the maturity to operate in a fast-paced, high-profile environment. The ideal candidate is proactive, detail-oriented, and capable of handling multiple priorities with discretion and professionalism.

About us: wTVision Solutions Private Limited is a leading provider of live on-air graphics for major sports and news broadcasters. From cricket stadiums to kabaddi arenas and large LED screens to mobile displays, we combine data, design, and technology to elevate the live fan experience. We are the invisible force behind the visual excellence of modern sports broadcasts.

Key Responsibilities

Manage and organize executive calendars, including scheduling, rescheduling, and prioritizing appointments.

Prepare and circulate Minutes of Meetings (MoM) and ensure timely follow-ups on action items.

Coordinate and maintain all travel calendars, including flights, hotels, and travel itineraries.

Follow up with internal and external stakeholders to ensure assigned tasks and commitments are completed on time.

Track ongoing projects and ensure deadlines are met across cross-functional teams.

Coordinate production schedules, media events, interviews, and broadcast-related activities as needed.

Draft, review, and manage correspondence, reports, presentations, and meeting documentation.

Maintain and organize both digital and physical filing systems for efficient retrieval.

Assist with budget monitoring, expense reporting, and vendor coordination.

Serve as a key point of contact for stakeholders, handling communication with professionalism and confidentiality.

Anticipate executive requirements and proactively resolve operational or administrative needs.

Qualifications & Experience

Bachelor's degree in communications, Media Studies, Business Administration, or a related field (preferred).

10+ years of experience as an Executive Assistant or in senior administrative roles, with at least 35 years in media, broadcast, or similarly fast-paced environments.

Strong understanding of media operations, production workflows, and broadcast terminology.

Excellent written and verbal communication skills.

Proficiency in MS Office Suite, Google Workspace, scheduling tools, and exposure to media-related software (a plus).

Proven ability to manage multiple priorities under pressure and meet tight deadlines.

High level of professionalism, mature judgment, and the ability to handle confidential information.

Strong interpersonal and stakeholder management skills.

Key Attributes

Mature, composed, and reliable

Proactive and resourceful

Detail-oriented with excellent follow-through

Strong time management and prioritization

Comfortable working in high-energy, dynamic environments