Executive Assistant

About the Company:

One of our client, is an AI-driven solution transforming how top Private Equity (PE), Consulting, and Investment Banking firms conduct research and due diligence. Backed by Y Combinator and elite venture firms, they have raised millions in stealth and is trusted by the world's leading financial institutions. Work directly alongside two visionary founders with a proven track record - both have successfully exited previous Y Combinator companies. Join a flat, dynamic, and lean team at the cutting edge of AI and finance. Together, we are building something extraordinary and scaling rapidly.

Role Overview:

This role supports the team across multiple fast-moving workstreams. The emphasis is project management, execution discipline, and clear communication. You own systems, track progress, and make sure nothing drops.

Job Description:

- Project management: Own task tracking across parallel initiatives. Set up and maintain Notion databases, timelines, and dashboards.

- Notion ownership: Build, update, and maintain structured workspaces. Pages, databases, templates, and SOPs.

- Slack communications: Coordinate day-to-day comms. Summarize threads, chase actions, and keep stakeholders aligned.

- Inbox and calendar support: Prioritize, schedule, and follow up where needed.

- Documentation: Draft and polish briefs, updates, notes, and status summaries.

- Research and prep: Background research, light analysis, and meeting preparation.

Requirements:

3 to 7 years of experience in executive assistance, operations, or project coordination.

Strong project management instincts. Comfortable running multiple threads at once.

Advanced Notion user. Databases, relations, views, and templates.

Confident Slack communicator. Clear, structured, and professional writing.

Excellent English. High attention to detail.

Reliable, discreet, and proactive.

Nice to Have:

Experience in startups, consulting, tech, or finance.

Prior exposure to remote, async teams.

Familiarity with UK or US working styles.