Executive Assistant

About the Company:

One of our client, is an AI-driven solution transforming how top Private Equity (PE), Consulting, and Investment Banking firms conduct research and due diligence. Backed by Y Combinator and elite venture firms, they have raised millions in stealth and is trusted by the world's leading financial institutions. Work directly alongside two visionary founders with a proven track record - both have successfully exited previous Y Combinator companies. Join a flat, dynamic, and lean team at the cutting edge of AI and finance. Together, we are building something extraordinary and scaling rapidly.

Role Overview:

This role supports the team across multiple fast-moving workstreams. The emphasis is project management, execution discipline, and clear communication. You own systems, track progress, and make sure nothing drops.

Job Description:

- Project management: Own task tracking across parallel initiatives. Set up and maintain Notion databases, timelines, and dashboards.

- Notion ownership: Build, update, and maintain structured workspaces. Pages, databases, templates, and SOPs.

- Slack communications: Coordinate day-to-day comms. Summarize threads, chase actions, and keep stakeholders aligned.

- Inbox and calendar support: Prioritize, schedule, and follow up where needed.

- Documentation: Draft and polish briefs, updates, notes, and status summaries.

- Research and prep: Background research, light analysis, and meeting preparation.

Requirements:

• 3 to 7 years of experience in executive assistance, operations, or project coordination.

• Strong project management instincts. Comfortable running multiple threads at once.

• Advanced Notion user. Databases, relations, views, and templates.

• Confident Slack communicator. Clear, structured, and professional writing.

• Excellent English. High attention to detail.

• Reliable, discreet, and proactive.

Nice to Have:

• Experience in startups, consulting, tech, or finance.

• Prior exposure to remote, async teams.

• Familiarity with UK or US working styles.