Executive Assistant

Position: Executive Assistant to the Director

Company: Venture Crafters (Trusphere Solutions and Consultancy Pvt. Ltd.)

Location: Gurugram, Haryana — Work from Office

Employment Type: Full-time

Reporting to: Director

Compensation: As per discussion, commensurate with experience and capability

The Executive Assistant will act as the primary operational and administrative bridge between the Director and the company's business interests across India and the United Arab Emirates. The role requires sound judgement, absolute discretion and the ability to independently coordinate stakeholders across geographies.

1. Executive support

• Manage the Director's calendar, appointments and daily priorities across IST and GST
• Prepare agendas, briefing notes and background material ahead of meetings
• Record minutes, track action items and drive closure on follow-ups
• Manage the Director's correspondence and screen incoming communication

2. India–UAE business coordination

• Serve as the point of contact for partners, clients, consultants and vendors in both India and the UAE
• Coordinate cross-border meetings, calls and documentation flows
• Liaise with UAE-based advisors, service providers and counterparties as directed
• Maintain visibility on ongoing engagements in both jurisdictions and flag items requiring the Director's attention

3. Travel and logistics

• End-to-end travel planning: flights, hotels, ground transport and itineraries
• Visa processing, documentation and compliance for India–UAE travel
• Manage on-ground logistics during travel and remain reachable across time zones

4. Documentation and confidentiality

• Maintain organised records of agreements, correspondence and business documentation
• Handle confidential and commercially sensitive information with complete discretion
• Support in preparation and circulation of internal documents as required

5. Office and internal coordination

• Coordinate internally across HR, finance and operations on behalf of the Director
• Track deliverables owed to and by the Director's office

Essential

• 2–5 years of experience as an Executive Assistant, Business Coordinator, or in a similar role
• Graduate in any discipline; business administration background preferred
• Excellent written and verbal communication in English
• Strong working knowledge of MS Office / Google Workspace
• Demonstrated ability to manage multiple stakeholders and competing priorities
• Valid Indian passport; willingness to travel to the UAE as required
• Based in or willing to relocate to Gurugram (this is a full-time in-office role)

Preferred

• Prior exposure to UAE / GCC business environment
• Working knowledge of Hindi; Arabic an added advantage
• Experience supporting founder-level or C-suite executives

• Ownership — you close loops without being chased
• Discretion — confidentiality is non-negotiable
• Anticipation — you see the next three steps, not just the current one
• Composure — plans change; you re-plan without drama
• Precision — details are the job