Executive Assistant - Transport APAC

• Executive Support

Manage calendars, meetings, and inboxes for Transport leadership. Prepare presentations, briefing notes, and reports. Handle confidential information with integrity and discretion.

• Stakeholder Management & Communication

Act as a professional interface between internal and external stakeholders. Draft, review, and manage clear and professional correspondence. Track follow-ups and action items from meetings.

• Meetings & Leadership Coordination

Plan and coordinate meetings, workshops, and review sessions. Prepare agendas, supporting materials, and minutes. Monitor timelines and ensure timely closure of action items.

• Travel, Events & Logistics

Arrange domestic and international travel, including itineraries, visas, and logistics. Support leadership offsites, client meetings, and business events. Process and track expense claims in line with company policies.

• Project & Business Support

Assist Transport leadership on ad-hoc strategic initiatives and internal projects. Coordinate across business lines, markets, and regions. Contribute to process improvement and enhanced ways of working.

• Software & Tools

Proficiency in MS Office Suite including Outlook, Word, Excel, and PowerPoint for reporting, coordination, and presentation preparation.