Executive Assistant to the Directors

Location: Gwal Pahari, Gurugram & WFH

Company: Kotwara Studios / House of Kotwara

Kotwara Studios is seeking a highly organized and discreet Executive Assistant to provide comprehensive support to our Directors, Muzaffar Ali and Meera Ali. This is a pivotal role designed for a professional who thrives in a creative, fast-paced environment and can act as the primary bridge between leadership and the rest of the studio.

You will be more than an assistant; you will be the guardian of the studio's daily efficiency and its historical legacy.

• Strategic Support: Manage complex calendars, coordinate high-level meetings, and ensure the Directors are fully prepared with necessary agendas and materials.
• Communication Hub: Act as the first point of contact, screening communications with professionalism while drafting memos and presentations on behalf of the Directors.
• Creative Archiving: Maintain a comprehensive archiving system, cataloging past collections, design sketches, and media coverage to preserve the studio's history.
• Logistics & Hospitality: Orchestrate detailed domestic and international travel and manage logistics for VIP studio guests to ensure our hospitality standards are met.
• Operations & Documentation: Attend key meetings to record minutes, track deliverables, and assist in the administrative execution of shoots and special events.

• A Professional Gatekeeper: You handle sensitive information and personal details of the Directors with absolute confidentiality.
• Organized & Diligent: You have a passion for record-keeping, from managing digital filing systems to tracking expense reports.
• Collaborative: You thrive in a respectful, open-communication environment and can facilitate smooth coordination across various departments.
• Committed: You are comfortable with a MondaySaturday work schedule (9:00 AM - 6:00 PM) and are looking for a long-term professional home.

Interested candidates should submit their resume along with a brief note on their experience in office operations or archiving.

Email: [Confidential Information]

WhatsApp: +91 73039 04500