We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative and project coordination support to the Chairman of our infrastructure
development company. This role is critical in supporting the leadership of a major government
infrastructure project and requires exceptional organisational skills, technical proficiency, and
the ability to work effectively with diverse stakeholders.
Key Responsibilities
Administrative Excellence
- Provide high-level executive support to the Chairman, including calendar management,
- meeting coordination, and correspondence
- Prepare executive briefings, reports, and presentations for board meetings and
- stakeholder communications
- Manage confidential information with the highest level of discretion and professionalism
Project Management & Coordination
- Utilise MS Project and other project management software to track project milestones,
- deliverables, and critical path activities
- Monitor and report on project progress across multiple departments and workstreams
- Coordinate and facilitate communication between Heads of Departments (HoDs) and external consultants
- Maintain project documentation and ensure all stakeholders have access to the current project information
Stakeholder Management
- Serve as primary liaison between the Chairman and approximately 12 external consultants
- Coordinate meetings, communications, and deliverables with consulting teams
- Facilitate cross-departmental collaboration and information sharing
- Manage relationships with government officials and regulatory bodies as required
Financial Oversight & Reporting
- Monitor project budgets, revenue streams, and expense tracking
- Prepare financial summaries and variance reports for executive review
- Assist in budget planning and resource allocation decisions
- Track consultant invoicing and payment schedules
Critical Path Management
- Evaluate and monitor critical path activities to identify potential delays or risks
- Coordinate with project teams to ensure timeline adherence
- Escalate critical issues to the Chairman with recommended solutions
- Maintain comprehensive project schedules and milestone tracking
Required Qualifications
Technical Skills
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Expert-level knowledge of MS Project or equivalent project management software
- Strong analytical skills with the ability to interpret financial data and project metrics
- Experience with reporting and monitoring systems
Professional Experience
- Minimum 5-7 years of executive assistant experience, preferably in infrastructure,
- construction, or government contracting
- Demonstrated experience managing large-scale projects with multiple stakeholders
- Proven track record of working with senior executives and external consultants
- Experience in government project environments strongly preferred
Core Competencies
- Exceptional interpersonal and communication skills
- Strong organisational and time management abilities
- Ability to work under pressure and manage competing priorities
- High attention to detail and accuracy
- Proactive problem-solving approach
- Ability to maintain confidentiality and exercise sound judgment
Education
- Bachelor's degree in Business Administration, Project Management, or related field preferred
- Project Management Professional (PMP) certification is a plus
- Additional certifications in Microsoft Project or similar software are advantageous
What We Offer
- Competitive salary commensurate with experience
- Comprehensive benefits package
- Opportunity to work on significant government infrastructure projects
- Professional development and training opportunities
- Dynamic and challenging work environment
Application Requirements
Please submit your resume, along with a link to a Loom recording where you introduce yourself, explain why you would like to be an executive Assistant to the Chairman of an Infrastructure Development Company, and tell us about your experience with large-scale project coordination and stakeholder management. The video should be no longer than 4 minutes.
