Executive Assistant to the Board of Directors

Job description

Institute: Imperial School of Banking and Management Studies

Location: Hinjawdi, Pune, Maharashtra

Employment Type: Full-Time

The Executive Assistant to the Board of Directors will support the Board and senior management in day-to-day coordination, documentation, communication, and scheduling activities. The role requires a responsible and proactive professional who can handle confidential matters, manage multiple tasks efficiently, and ensure smooth communication between departments and the management.

Assist the Board of Directors in scheduling meetings, preparing agendas, and maintaining meeting minutes.

Coordinate and follow up on decisions made in Board and management meetings.

Prepare letters, reports, presentations, and other official documents as required.

Manage official communication and correspondence on behalf of the Board.

Handle travel plans, appointments, and event coordination for Board members.

Maintain records and files related to Board activities and institutional policies.

Liaise with various departments for updates, reports, and administrative requirements.

Maintain confidentiality in all aspects of institutional and Board-related matters.

Graduate or Postgraduate degree preferred MBA / PGDM / M.Com / MA (Administration, HR, or related field).

12 years of relevant experience in an administrative or executive assistant role (freshers with strong communication and organizational skills may also apply).

Excellent communication and interpersonal skills.

Strong organizational and coordination abilities.

Good command of MS Office (Word, Excel, PowerPoint) and email communication.

Attention to detail and ability to meet deadlines.

Professional, reliable, and discreet in handling confidential information.