About The Opportunity
A fast-growing company operating in the Artificial Intelligence and Enterprise Software sector, delivering innovative SaaS and AI-enabled solutions for business customers. We operate with high-velocity leadership teams and require disciplined, proactive operational support to keep executive decision-making and stakeholder engagement running smoothly.
Primary title: Executive Assistant to Managing Director (On-site, India). We are seeking a polished, detail-oriented Executive Assistant to provide high-trust support to the Managing Director and the leadership team.
Role & Responsibilities
- Manage the Managing Director's calendar, prioritise commitments, and coordinate internal and external meetings to optimise executive time.
- Prepare and edit presentations, reports, and briefing notes; ensure materials are accurate, polished, and delivered on deadline.
- Coordinate domestic and international travel, visas, itineraries, and on-ground logistics ensuring cost-efficient arrangements and compliance with travel policies.
- Handle expense reporting, vendor invoices, and basic budget tracking; liaise with finance to ensure timely reconciliation.
- Act as gatekeeper for communicationtriage email and phone requests, draft responses, and escalate matters as needed while maintaining strict confidentiality.
- Organise leadership events, board/steering meetings, and follow up on action items to ensure timely closure and stakeholder alignment.
Skills & Qualifications
Must-Have
- Microsoft Outlook
- Microsoft Excel
- Microsoft PowerPoint
- Google Workspace
- Calendar Management
- Travel Booking
- Expense Reporting
- Minute Taking
Preferred
- Concur
- Salesforce
- Event Management
Benefits & Culture Highlights
- Collaborative, fast-paced tech environment with strong leadership visibility and opportunity to influence strategic priorities.
- Professional development support and exposure to cross-functional executive programs.
- On-site role offering deep engagement with senior stakeholders and high-impact operational responsibilities.
Location: On-site in India. This role reports directly to the Managing Director and requires an organised, discreet professional who thrives under pressure and delivers consistent, high-quality executive support.
To apply, please highlight relevant executive support experience, examples of complex calendar and travel management, and samples of presentation or briefing work where available.
Skills: travel arrangements,google workspace,communication skills,leadership,travel,calender,microsoft excel,management,microsoft powerpoint,executive support,organization skills,microsoft outlook,expense reporting
