Executive Assistant to GM

Job Title: Executive Assistant to General Manager

Department: Administration / Management

Reporting To: General Manager

Job Summary

We are looking for a professional and well-organized Executive Assistant to support the General Manager in administrative, coordination, and communication activities. The role requires excellent organizational skills, strong follow-up abilities, and fluency in English and Hindi to effectively communicate with internal and external stakeholders.

Key Responsibilities

Administrative & Scheduling

Manage daily schedules, appointments, and meetings for the General Manager

Prepare, organize, and maintain documents, reports, presentations, and correspondence

Maintain accurate records, files, and databases

Arrange travel itineraries including tickets, accommodation, and schedules

Communication & Coordination

Handle incoming and outgoing emails, calls, and messages professionally

Communicate effectively in English and Hindi with internal departments, clients, and vendors

Draft letters, notes, and official communications as required

Meetings & Follow-ups

Schedule meetings, prepare agendas, and arrange meeting rooms

Take minutes of meetings (MoM) and circulate follow-up action points

Monitor follow-ups and ensure timely completion of assigned tasks

Required Qualifications

MBA (any specialization preferred)

Fluency in English and Hindi

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

Experience

Freshers and experienced candidates are welcome to apply

Previous experience in executive assistance or administrative roles is an added advantage

Key Skills & Competencies

Strong communication and interpersonal skills

Excellent organizational and time-management abilities

High attention to detail and accuracy

Ability to manage confidential information with discretion

Proactive, adaptable, and capable of multitasking

Professional attitude and presentation

Eligibility Criteria

MBA graduates with good command of English, Tamil or Hindi

Freshers or experienced professionals