Executive Assistant to Founder's Office

Job Title: Executive Assistant- Founders Office

Job Location: Sector- 62, Noida (Head Office)

Industry: Co-working / Shared Workspace

About OFIS SQUARE:

Ofis Square is a Smart IoT-enabled, premium coworking and managed office provider with locations in Noida and Gurugram. We're on a mission to revolutionise the flex space industry in India by creating vibrant, tech-driven, and people-focused experience centres for everyone.

At Ofis Square, we're redefining how modern professionals work, blending innovation, flexibility, and community to build spaces where ideas grow, and success thrives. From coworking desks and managed offices to event venues and virtual workspaces, our smart, thoughtfully designed centres offer the perfect mix of comfort, collaboration, and productivity.

Backed by cutting-edge technology and a passionate team, Ofis Square ensures every member enjoys a seamless and inspiring work experience where work feels effortless and success feels shared.

Why us

Be part of a fast-growing coworking brand shaping modern work culture.

Work in a creative, community-driven environment.

Opportunities for learning, growth, and leadership.

Employee-friendly culture with team events and engagement activities.

Your role at a glance:

The Executive Assistant to the Founder's Office will provide high-level administrative, strategic, and operational support to the Founder's Office, ensuring efficient management of schedules, communications, priorities, and key business initiatives. This role requires exceptional organisational skills, discretion, business acumen, and the ability to operate in a fast-paced, dynamic environment.

Responsibilities you would handle:

Manage and coordinate the Founder's Office calendar, meetings, appointments, and travel arrangements.

Act as a liaison between the Founders Office and internal/external stakeholders, ensuring effective communication and follow-ups.

Prepare reports, presentations, meeting agendas, MOMs (Minutes of Meeting), and business correspondence.

Support the Founders Office in strategic planning, project coordination, and execution of key initiatives.

Prioritise and manage incoming requests, ensuring timely action and closure.

Maintain confidentiality of sensitive business information and documents.

Coordinate with leadership teams across departments to ensure alignment on priorities.

Track key deliverables, deadlines, and business commitments of the Founder's Office.

Assist in research, data analysis, and preparation of briefing documents.

Handle special projects and assignments as delegated by the Founders Office.

Qualifications & Experience:

Bachelor's degree in Business Administration, Management, or related field.

25 years of experience as an Executive Assistant, preferably supporting CXO/Founder level.

Experience in handling senior stakeholder coordination and business operations support.

Excellent organisational and time management skills, along with Content Writing skills

Strong written and verbal communication skills

High level of professionalism and confidentiality

Proficiency in MS Office, Zoho Workspace, and presentation tools

Strong coordination, multitasking, and problem-solving abilities

Ability to work independently and in high-pressure environments

Attention to detail and proactive approach

Event management skills, including planning, coordination, and execution of internal and external events.

Proficiency in using AI tools for productivity and operational efficiency.

What we offer:

Collaborative environment that values teamwork and open communication.

Competitive salary aligned with your skills and market standards.

Clear career growth paths with continuous learning opportunities.

Ownership & autonomy to drive real impact.

Employment:

Mode of working: Work from the office

Working Days: 6 Days a week

Shift Time: 10:00 am to 07:00 pm (Total 9 Hours Mandatory)

Interested in applying

Send your updated CV to [Confidential Information]