Location: Delhi NCR
Employment Type: Full-time
Reporting To: Founder / Director
Role Overview
We are looking for a highly organized, proactive, and tech-savvy Executive Assistant to the Founder/Director who will act as a key support partner in managing executive priorities, calendar, meetings, communication, and execution follow-through. The ideal candidate has strong administrative experience, excellent communication, and the ability to work independently in a fast-paced environment. Advanced Excel skills are mandatory, and exposure to project management practices is a strong advantage.
Key Responsibilities
1) Executive Calendar & Scheduling Management
- Manage the Founder's calendar, daily schedule, appointments, and priorities
- Coordinate internal/external meetings and ensure smooth planning
- Send timely reminders and ensure the Founder is prepared for engagements
2) Communication & Stakeholder Coordination
- Act as the central communication link between the Founder and stakeholders
- Draft and manage professional emails, meeting follow-ups, and responses
- Coordinate with clients, vendors, internal teams, and partners
3) Meeting Support & Documentation (MoM)
- Attend key meetings and prepare structured Minutes of Meeting (MoM)
- Track action items, owners, and deadlines
- Ensure regular follow-ups and closure of tasks
4) Administrative & Execution Support
- Provide high-level administrative assistance and day-to-day executive support
- Support execution of tasks assigned directly by leadership
- Maintain structured records, notes, and documentation
5) Excel & Data Management (Critical Requirement)
- Prepare and manage reports, trackers, dashboards, and MIS sheets
- Maintain structured reporting for Founder's priorities and business operations
- Support analysis, budgeting, vendor comparisons, and business tracking
6) Project Coordination & Task Management (Plus)
- Track projects and cross-team deliverables
- Maintain timelines, trackers, and execution checklists
- Support workflow management using tools (if applicable)
7) Travel & Engagement Planning
- Coordinate travel schedules, bookings, itineraries, and meeting logistics
- Support planning of leadership events and key external commitments
8) Automation & Productivity Enablement
- Help automate routine workflows, reminders, and task tracking
- Improve efficiency through systems, templates, and digital tools
Required Qualifications & Skills
- 25 years experience as an Executive Assistant / Director's Assistant / Founder's Office role Strong calendar management and coordination experience
- Advanced Excel (mandatory): Pivot Tables, VLOOKUP/XLOOKUP, dashboards, trackers
- Proficiency in Microsoft Office / Google Workspace
- Excellent written and verbal communication
- High ownership, attention to detail, and ability to multitask
- Professional maturity and ability to handle confidential information Strong coordination and negotiation skills
Key Competencies
- Executive Calendar & Email Management
- Advanced Excel & Reporting (MIS, dashboards, trackers)
- Project Coordination & Task Tracking
- Stakeholder Management & Communication
- Confidentiality & Professional Maturity
- Follow-up discipline and execution ownership
