Executive Assistant To Director

Key Responsibilities

Administrative & Secretarial Support

• Provide comprehensive administrative assistance to the Director
• Manage and maintain the Director's calendar, appointments, and meeting schedules
• Organize, prepare, and maintain reports, presentations, and official correspondence
• Draft emails, letters, and other communication documents

Coordination & Communication

• Act as a liaison between the Director and internal/external stakeholders
• Coordinate inter-departmental communication and follow-ups
• Handle incoming calls, emails, and official communication professionally

Travel & Meeting Management

• Arrange travel bookings including flights, accommodation, and local transport
• Prepare travel itineraries and ensure smooth travel coordination
• Schedule and coordinate meetings, conferences, and appointments
• Prepare meeting agendas and record minutes when required

Confidentiality & Documentation

• Handle confidential and sensitive information with utmost discretion
• Maintain organized filing systems for documents and records
• Ensure proper documentation and record management

Project & Task Management

• Assist in tracking project timelines and action items
• Follow up on pending tasks and ensure timely completion
• Support the Director in strategic and operational initiatives